Access and Privacy Officer

About Edmonton Public Schools

We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.

Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.

Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.

Together, we are stronger.

Status

FTE: 1.000

Position Summary

The Access and Privacy Officer ensures Division compliance with Alberta access and privacy legislation. Key accountabilities include processing formal access requests within statutory timelines, managing privacy breach investigations, and liaising with third parties and the OIPC. Additionally, the role leads the Privacy Management Program, oversees Privacy Impact Assessments (PIAs), and provides guidance on privacy risk management, Ed Tech and AI governance, and Privacy by Design principles across Division systems.

Job Duties/Responsibilities

• Interpret Alberta access legislation to manage complex requests, apply disclosure exceptions, grant extensions, or disregard requests within mandated timelines.
• Coordinate with third parties on notifications or transfers, defend Division actions during OIPC reviews and inquiries, and track metrics for OIPC, provincial, and leadership reporting.
• Operationalize the Division’s Privacy Management Program in compliance with legislation like the Education Act.
• Advise staff on personal information collection and automated processing notifications, review MOUs and information-sharing agreements, and develop privacy training for staff.
• Act as a liaison with peer jurisdictions and professional organizations such as ATLE and ASBOA.
• Maintain breach response procedures, fulfill mandatory OIPC reporting, investigate lost/stolen information incidents, and track emerging privacy technology trends.
• Review PIAs for new initiatives, manage the privacy review process for Ed Tech tools and AI governance, and respond to OIPC inquiries regarding PIAs.
• Create standard templates (PIAs, breach reporting), maintain records of Personal Information Banks, and advise on Board Policies and administrative regulations.
• Supervise direct reports, managing hiring, goal setting, performance, and operational process development.
  

Education/Qualifications

• Diploma in Business Administration, Records Management or a related field
• Certification in Information Access and Protection of Privacy (IAPP) Certificate is required.
• minimum of six years related experience
• strong knowledge of information governance, records management principles and privacy risk management
• extensive, in-depth understanding of Alberta access and privacy legislation, OIPC orders, legal precedents, and AI notification requirements
• experienced presentation and writing skills to facilitate training of all staff
• exceptional interpersonal skills with a proven track record of building trusted relationships in collaboration with senior leadership, school administrators, regulatory officials, parents, and external agencies
• strong leadership skills to manage the team of Access and Privacy professionals.
• excellent organizational skills and attention to detail
• ability to manage competing priorities and deadlines

Rate of Pay

$49.20 - $62.88 per hour

Closing

Occasional local site-to-site travel within the Division is required.

Contact: Lea Beeken, Manager Information Management - Technology and Information Management

Closing date for this competition is November 12, 2026

Only those applicants being considered will be contacted. The Terms and Conditions of employment for Exempt staff may be viewed at www.epsb.ca/ourdistrict/careers/exempt/#HP1