Accounting Services Coordinator

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Osler is seeking an Accounting Services Coordinator to join the Finance & Accounting team and reports to the Supervisor, Accounting Services. The Accounting Services Coordinator will be responsible for providing accounting support for accounts payable, payment processing, cash receipts, cost recoveries, and related financial transactions. Ensure accurate and timely processing of accounting activities, maintain compliance with internal controls and firm policies, respond to inquiries from internal and external stakeholders, and provide exceptional client service while supporting the day-to-day operations of the Accounting Services team.

This job posting is for an existing vacancy.

Major Responsibilities

• Process accounts payable invoices, payment requisitions, cash receipts, and cost recoveries in accordance with established procedures and deadlines.
• Complete assigned accounts payable responsibilities accurately and efficiently based on workload requirements and capacity levels.
• Initiate payments using approved payment methods, including cheques, wire transfers, EFTs, Interac e-transfer, and corporate credit cards.
• Perform daily banking activities, including bank deposits, certifying cheques, and collecting incoming mail.
• Respond to inquiries from internal and external stakeholders regarding accounting policies, procedures, payment status, deadlines, and transaction processing.
• Review payment requisitions and supporting documentation to ensure completeness, accuracy, compliance with our Expenditure Policy and appropriate approvals prior to processing.
• Maintain accurate records and organize supporting documentation in accordance with Firm policies and audit requirements using systems such as ExpertImage and Adobe Acrobat Pro.
• Adhere to established internal controls and accounting procedures to mitigate operational, financial, and compliance risks.
• Accurately record and process applicable commodity taxes and obtain supplier tax registration information and supporting documentation as required.
• Safeguard confidential financial information and documentation.
• Collaborate with members of the Finance & Accounting Department and other Firm personnel to resolve payment and accounting-related issues.
• Support month-end and year-end accounting activities as required.
• Identify opportunities to improve the efficiency and effectiveness of accounting processes and procedures.
• Assist with special projects and perform additional duties as assigned.

Position Requirements 

Education and Experience

This position requires a Community College diploma in Business Administration, Accounting, Finance, or a related discipline, along with a minimum of one to two years of accounting experience. An equivalent combination of education, training, and relevant experience may be considered.

Knowledge and Skills

• Work well in a team environment with a willingness to pitch in when needed.
• Basic knowledge of accounting principles, practices, and procedures.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Experience with Aderant Expert or similar financial management systems is an asset.
• Proficiency using Adobe Acrobat Pro for document management and file preparation is an asset.
• Familiarity using ExpertImage or similar document storage and image management systems is an asset.
• Strong oral and interpersonal communication skills with the ability to interact effectively with stakeholders at all levels of the organization and with external vendors and suppliers.
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and a high degree of accuracy when working with numerical and financial information.
• General knowledge of Canadian commodity taxes and tax recoverability rules.
• Ability to work independently within established procedures and escalate issues when appropriate.
• Demonstrated commitment to confidentiality and professional discretion.
• Ability to work effectively in both in-office and remote work environments.
• Bilingualism in English and French is considered an asset.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 1 day per week.

Compensation

The range of expected compensation for this position is $50,000 - $57,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.

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