Accounts Administrator

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Job Description

Under the supervision of the Finance Officer of the Faculty of Dentistry, administers research accounts in support of the FST manager and the Faculty's Principal Investigators, and of non-research accounts, including operating, self-financing and endowment funds, in support of the Dentistry Clinics and other faculty operations. Monitors and verifies the accuracy of work submitted by research laboratory staff, and clinical support staff to ensure compliance with Tri-Agency and University financial rules and regulations and best practices; provides guidance and training. Acts as resource person for Principal Investigators, academic and administrative staff as well as the Clinic Manager in finance matters and resolves problems. Processes and monitors the processing of financial, accounting and payroll transactions. Monitors fund balances and provides periodic financial reports and financial statements. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Ensures accurate and compliant retention of financial records.

Duties and Responsibilities:

• Acts as a contact person/resource on Minerva and Banner applications and resolves problems for financial activities.

• Verifies and reconciles accounting and financial records, fund statements, expenditures, and budgets.

• Processes and monitors the processing of financial and accounting transactions in the unit including insurance payment updates in clinic patient files.

• Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Reviews for any outstanding items and follows up.

• Reviews, verifies and prepares journal entries, deposits, expense reports, advances, purchase requisitions, student aid payments (BSA), payroll adjustments, interdepartmental charges, and invoices to internal and external clients.

• Verifies expense reports prepared by academics, managers and administrative support staff and ensures compliance with University, government and granting agency guidelines. Maintains up-to-date knowledge of these matters and gives explanations to researchers and staff.

• Verifies the completeness and accuracy of documentation supporting financial transactions.

• Reconciles Pcard transactions and ensures compliance; oversees p-card administration within the unit and ensures segregation of duties.

• Organizes and maintains the financial document repository center for the unit.

• Prepares schedules, reports and financial statements. Supplies information and documentation to auditors.

• Performs other accounting, finance, and administrative duties, as assigned, to support operational and departmental needs.

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Other Qualifying Skills and/or Abilities:

• Experience in financial administration, accounts payable/receivable, or accounting.
• Proficiency in Microsoft Excel and financial management systems.
• Strong attention to detail, organizational, and analytical skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication skills and ability to handle confidential information.
  
  As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Business Administration 3 Years Related Experience /

Hourly Salary:

(MUNACA Level E) $27.75 - $34.40

Hours per Week:

33.75 (Full time)

Supervisor:

Finance Officer

Position End Date (If applicable):

2027-11-19

Deadline to Apply:

2026-11-12

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].