Accounts Payable & Accounts Receivable Assistant

CWD designs, markets & sells the highest performing consumer electronics that are smart, simple, and stylish. From high fidelity turntables to wireless video connectivity systems, we create innovative products that empower people. Our success is measured in our customer satisfaction ratings and dedicated following. We have been in business since 1961 and our creations can be found in millions of homes. Together in teams, as a company, as a community, we are committed to Creating What’s Different!

CWD is looking for an Accounts Payable & Accounts Receivable Assistant to join our Accounting team. This posting reflects an existing vacancy within our Niagara Falls location. Reporting to the Controller, the successful candidate will support the day-to-day accounts payable and accounts receivable functions, with a strong focus on marketplace and brand website settlements, vendor payments, reconciliations, and maintaining accurate financial records in our ERP system.

If you are someone that likes a challenge and are continuously striving for excellence, then this is the perfect opportunity for you!

This is a full-time permanent role working 40 hours a week on-site. Our hours of operation are 8:15am to 5:00pm Monday to Friday.

Key Responsibilities:
Accounts Receivable

• Manage the day-to-day accounts receivable cycle, with a primary focus on marketplace and brand website settlements.
• Access, upload, and reconcile sales, payment, and settlement information from marketplace and payment facilitator portals, ensuring transactions are accurately recorded in the Company's ERP system.
• Review settlement reports and deductions, including fees, commissions, returns, fines, and other charges, and investigate and resolve discrepancies using Excel.
• Analyze accounts receivable aging reports, apply payments and credit memos to outstanding invoices, and follow up on outstanding or unusual items.
• Prepare credit memos and other adjustments related to returns, deductions, fines, and settlement discrepancies.
• Assist with troubleshooting EDI and marketplace-related issues and coordinate with collection agencies on delinquent accounts when required.
• Respond to internal accounts receivable inquiries and work with other departments to resolve issues in a timely manner.
• Complete monthly marketplace and brand website settlements accurately and within established deadlines, with the goal of progressively reducing settlement completion timelines.

Accounts Payable

• Manage the day-to-day accounts payable cycle, including vendor invoices, payments, debit and credit notes, and reconciliations.
• Accurately enter vendor bills and purchase orders in accordance with Company procedures and budget requirements, and reconcile purchase orders as needed.
• Prepare and process vendor payments by wire, cheque, and other approved payment methods, ensuring vendors are paid accurately and according to agreed-upon terms.
• Prepare and reconcile vendor statements of account and investigate discrepancies.
• Reconcile corporate credit card statements, track balances, and prepare settlements.
• Complete online banking and credit card-related transactions as required.
• Respond to vendor and internal inquiries and resolve accounts payable issues in a timely manner.

Accounting Team Support

• Provide backup support to accountants during absences or periods of increased workload.
• Assist with reconciliations, journal entries, month-end and year-end accounting activities, and other accounting tasks as required.
• Assist with internal and external audits and provide supporting documentation as requested.
• Complete ad hoc accounting tasks and assignments as directed by the Controller.

Other

• Maintain accurate and organized accounting records and documentation.
• Identify, report, and assist in resolving process issues and discrepancies.
• Undertake other duties as assigned to support the objectives and goals of the Company.

Qualifications:

• College diploma or university degree in Accounting, Finance, Business, or a related field
• Minimum 2 years of accounts payable and accounts receivable experience
• Experience working with an ERP system
• Strong Microsoft Excel skills
• Experience working with large volumes of financial data
• Strong organization and time management skills
• Excellent attention to detail
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to manage deadlines and take ownership of assigned responsibilities
• Ability to work effectively in a fast-paced, changing environment
• Willingness to learn and develop knowledge of e-commerce, accounting processes, taxation, and financial reporting

You Will Stand Out If:

• You have experience using NetSuite

What We Offer
Our expected compensation range for this role is $52,500.00 - $62,500.00 annually. The salary you may receive will be determined based on the skills, experience, and qualifications you bring to the position, as well as how they align with the responsibilities and scope of the Accounts Payable & Accounts Receivable Assistant role. CWD evaluates compensation using a consistent and equitable framework to ensure fair and transparent pay practices across the organization.

Other benefits include:

• Full comprehensive benefits (dental, medical and eye) 80/20 split-single coverage
• Annual professional development fund
• RRSP Match
• Fitness incentives
• Team events
• 50% off on CWD brands
• Relocation expense

How We Hire
CWD is an equal opportunity employer and is dedicated to creating a diverse and inclusive work environment. We are committed to providing accommodations for people with disabilities throughout the recruitment process, and upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Applicants must make their accommodation needs known upon requests for interviews.

We may use artificial intelligence (AI) tools to support certain parts of the hiring process, such as reviewing applications, analyzing resumes, evaluating responses, or assisting with interview scheduling. These tools are designed to help our recruitment team and do not replace human judgment. All hiring decisions are ultimately made by our team. If you would like more information about how your personal data is processed during this process, please contact us.

CWD only extends employment offers after candidates have had the opportunity to speak directly with both the hiring manager and a member of our HR team. These discussions may take place in person or via video conference. CWD does not issue offers or request personal information through text or other informal channels. If you receive such a request, please disregard it. This policy is in place to ensure a secure and professional hiring process for all candidates.