Posted 9 days ago
Accounts Payable Construction Coordinator
@ Shannex
Halifax, Nova Scotia
Overview
Shannex is hiring an Accounts Payable Construction Coordinator for its Finance team in Halifax, Nova Scotia. The full-time role processes vendor invoices against payment terms, reconciles vendor accounts, and runs weekly payment batches. The posting asks for a 2-3 year AP background, Sage Paperless and Excel skills, and a clear criminal record check.
Responsibilities:
- Process vendor invoices and three-way matching in Sage Paperless
- Reconcile vendor statements and subcontractor invoices
- Prepare weekly EFT payment file and wire payments
- Maintain vendor records and perform monthly reconciliations
Requirements summary:
- Certificate or diploma in accounting or related field
- 2-3 years experience in a similar role
- Advanced Excel and Word proficiency
- Yardi and Sage experience an asset
- Clear criminal record check required
Tools & skills
Benefits mentioned
Source and dates
Source type not verified · njoyn
- Employer posting date
- 2026-10-28
- First seen by our source
- 2026-10-30
- Source record updated
- 2026-11-04
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Finance & accounting |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | criminal record, vulnerable sector |
| Education | College diploma (required) |
| Fields of study | Accounting |
| Perks mentioned | Generous paid time off, Retirement plan, Employee discount, Transit support, Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Shannex
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Leading the Way to Better Living
Full company description
Shannex Inc. offers Retirement Living, Care at Home, and Nursing Home services across Nova Scotia, New Brunswick and Ontario. Shannex has been built on the commitment to place clients first, to provide service excellence and respect each client as an individual. Shannex is a family-owned, Maritime-based company that has been providing care to clients since 1988. Our core values; Clients First, Building Trusted Partnerships, Always Improving Quality and Being Accountable, define what Shannex stands for and create the framework for all that we do. Shannex is more than a place to live or work. We are a community of people and friendships where the focus is on living well in the place our clients call home
- LinkedIn followers
- 18,879
- People associated on LinkedIn
- 1,853
- Reported office locations
- 621 Starboard Dr, Halifax, Nova Scotia B3M 0N5, CA
- Other recorded names
- Shannex Incorporated
- Specialties
- Care at Home
- Retirement Living
- and Nursing Home
- Profile identifies a recruitment agency
- No
Shannex Inc. offers Retirement Living, Care at Home, and Nursing Home services across Nova Scotia, New Brunswick and Ontario. Shannex has been built on the commitment to place clients first, to provide service excellence and respect each client as an individual. Shannex is a family-owned, Maritime-based company that has been providing care to clients since 1988. Our core values; Clients First, Building Trusted…
| Field | Value |
|---|---|
| Industry | Hospitals and Health Care |
| Company size | 1,001-5,000 employees |
| Headquarters | Halifax, Nova Scotia |
| Organization type | Privately Held |
| Year founded | 1988 |
| Specialties | Care at HomeRetirement Livingand Nursing Home |
| Open jobs on Jobsy | 251 |
| View page |
If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.
We are searching for an Accounts Payable Construction Coordinator to join our Finance team based in Halifax, Nova Scotia.
The AP Construction Coordinator is responsible for the accurate and timely processing of incoming vendor invoices in accordance with approved payment terms, internal policies, procedures, and deadlines. This role also includes maintaining accurate vendor records and performing monthly vendor account reconciliations. The AP Coordinator works independently within established processes and communicates regularly with site-level staff and external vendors to support invoice resolution and provide support on an as-needed basis.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents.
Additional benefits include:
- Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
- Life, travel, and other insurances
- Access to virtual healthcare 24/7 for FREE through the group health benefit plan
- RRSP program (5% employer matching)
- Vacation accrual (begins immediately) and travel insurance
- Free onsite parking
- Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
- Access to continuing education and training through Shannex’s Centre of Excellence
- Opportunities to be part of sector innovation and continuous improvement initiatives
- Recognition and Rewards for service excellence and safety
About the Opportunity
- Manage the AP inbox and maintain timely, professional correspondence with vendors, subcontractors and project management team
- Upload and process invoices through Sage Paperless, including three-way matching against purchase orders and subcontracts
- Reconcile vendor statements and resolve discrepancies promptly
- Review and reconcile subcontractor invoices against Statements of Values established at contract inception
- Process employee and management expense claims and credit card receipts through Sage Paperless
- Record and process foreign currency invoices, including conversion calculations
- Initiate wire payments for approval and record completed transactions
- Prepare and submit the EFT payment file for approval of the weekly AP payment run
- Prepare EFT, wire and cheque payments in accordance with established approval authorities and segregation-of-duties controls.
- Distribute payment remittances to vendors
- Perform full credit card reconciliation
- Maintain accurate vendor records in accordance with the vendor verification and change-control procedures.
- Perform monthly vendor account reconciliations and communicate with vendors to obtain missing invoices and resolve inquiries.
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
- A certificate or diploma in accounting or related education
- Minimum 2-3 years experience in a similar role
- Advanced proficiency in NS Excel and Word
- Experience with Yardi and Sage software considered an asset
- Experience in the construction or manufacturing industries
- Proven ability to prioritize tasks and desire to work in a challenging, fast-paced environment
- Demonstrated ability to work effectively as part of a team with strong written and verbal communication skills
- Strong aptitude for problem solving and a drive to create process efficiencies and produce high-quality work
- Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
- A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.
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