Posted 28 days ago
Administration Team Lead
@ DWB Consulting Services Ltd
North Vancouver, British Columbia
Overview
Kintera, formerly DWB/Chartwell, is hiring an Administration Team Lead at its North Vancouver office to supervise and develop a project administration team of 5 to 6 people. The role also handles project billing, supports project managers and keeps financial records accurate. The posting states a pay range of $40 to $45 per hour and an office-based arrangement.
Pay:
$40–$45 an hour
Responsibilities:
- Supervise, coach and assign work to the project administration team
- Review billing and project records for accuracy and contract compliance
- Prepare and finalize project billing with project managers
- Set priorities and monitor team workload to meet monthly deadlines
- Prepare reports on billing status and receivables for leadership
Requirements summary:
- Seven years of project administration or billing experience
- Two years of supervisory or team leadership experience
- Bachelor's degree or equivalent experience
- Advanced proficiency in Microsoft Excel
- Deltek VantagePoint or ERP experience an asset
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-10-09
- First seen by our source
- 2026-10-09
- Source record updated
- 2026-11-04
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Lead |
| Department | Finance & accounting |
| Experience | 7+ years |
| Management experience | 2+ years |
| Manages people | Yes |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (required) |
| Fields of study | Business Administration, Accounting, Finance, Environmental Science, Engineering |
| Perks mentioned | Generous paid time off, Retirement plan, Performance bonus, Paid training, Home office allowance |
Summary and details written by AI from the posting; the employer’s posting is the authority.
DWB Consulting Services Ltd
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Experience, Expertise and Common Sense. Let's Make it Happen.
Full company description
DWB is a dynamic, multidisciplinary consulting firm that specializes in offering a full suite of value-added environmental, engineering and forestry services to our clients. Established in 1990, DWB has grown from a small family run business to a multifaceted company with operations throughout British Columbia, including Prince George, Williams Lake, Fort St. John, Cranbrook, Penticton and Chetwynd. DWB has established a strong reputation for our ability to develop cost effective solutions to complex environmental, engineering and forestry issues. Our internal structure focuses on a team environment, with a diverse staff that includes Professional Engineers (PEng), Professional Biologists (RPBio), Professional Agrologists (PAg), Professional Foresters (RPF), and Professionals in Sediment/Erosion Control (CPESC). In addition, we have a full complimentary staff of registered technicians experienced in drafting, design, surveying, forestry and fisheries. As such, any project which we accept is considered within the context of our interdisciplinary team. This approach ensures that solutions are practical, environmentally sound, operationally feasible and economical.
- LinkedIn followers
- 2,122
- People associated on LinkedIn
- 122
- Reported office locations
- British Columbia, CA
- 1579 - 9th Ave, Prince George, BC V2L 3R8, CA
- 301, 172 Second Avenue North, Williams Lake, BC V2G 1Z6, CA
- 7904 – 101st Avenue, Fort St John, British Columbia V1J 2A3, CA
- #202, 13 – 14 Avenue South, Cranbrook, BC V1C 2X3, CA
- #24 – 88 Duncan Avenue West, Penticton, BC V2A 7J7, CA
- 5028 – 49th Avenue, Chetwynd, BC V0C 1J0, CA
- Business categories
- Consulting
- Environmental Engineering
- Forestry
- Other recorded names
- DWB Consulting Services Ltd
- DWB Consulting Services Ltd.
- Specialties
- Environmental Services
- Engineering Services
- Forestry Services
- Mapping/Drafting Services
- Reclamation and Remediation Services
- Erosion and Sediment Control Services
- Fisheries Management
- Wildlife Management
- Soil Management
- Vegetation
- Invasive Species Management
- and Landscape-level Planning
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
DWB is a dynamic, multidisciplinary consulting firm that specializes in offering a full suite of value-added environmental, engineering and forestry services to our clients. Established in 1990, DWB has grown from a small family run business to a multifaceted company with operations throughout British Columbia, including Prince George, Williams Lake, Fort St. John, Cranbrook, Penticton and Chetwynd. DWB has…
| Field | Value |
|---|---|
| Industry | Environmental Services |
| Company size | 51-200 employees |
| Headquarters | British Columbia |
| Organization type | Public Company |
| Year founded | 1990 |
| Specialties | Environmental ServicesEngineering ServicesForestry ServicesMapping/Drafting ServicesReclamation and Remediation ServicesErosion and Sediment Control ServicesFisheries ManagementWildlife ManagementSoil ManagementVegetation |
| Open jobs on Jobsy | 25 |
| View page |
Kintera, formerly known as DWB/Chartwell, is a multi-disciplinary consulting firm specializing in services and solutions for the resource sector. Kintera has a close-knit team, a diverse client base and a strong reputation for outstanding quality and service. Our offices are located across all regions of British Columbia.
Overview:
We are seeking an experienced and motivated Administration Team Lead to join our team of professionals as a key support and strategic partner to our Head of Business Services. The incumbent will provide significant time supervising, mentoring and developing a project administration team of 5 to 6 people while also playing an active role in project administration activities such as preparing and finalizing project billing, supporting project managers, and keeping our project financial records accurate. The ideal candidatewill set the standard for billing quality and turnaround and help us build processes that scale as the business grows. This position is based out of our North Vancouver office. If you have experience in a consulting, service-based or project-based environment, we want to hear from you!
Job Responsibilities:
The immediate responsibilities of a Administration Team Leadwill include, but are not limited to:
Leadership and Supervision- Supervise, coach and assign work to the project administration team, including onboarding and training new team members.
- Review billing and project records prepared by team members for accuracy, completeness, and contract compliance before release to clients.
- Set priorities and monitor workload across the team to meet monthly deadlines.
- Develop, document, and improve standard procedures, templates, and checklists.
- Serve as an escalation point for complex billing issues, client disputes, and system questions.
- Prepare reports on billing status, outstanding receivables, and team performance for the Head of Business Services Manager and Leadership.
- Prepare, review, and finalize project billing in collaboration with project managers.
- Review Requests for Proposals (RFPs) and contracts to set up project-specific billing terms and tracking systems.
- Review subcontractor invoices and supporting documentation to ensure work is accurately captured and appropriately billed.
- Use Deltek VantagePoint and other company systems to maintain project information, billing records, documentation, and financial data.
- Interface with project managers, subcontractors, clients, and other stakeholders to resolve project and billing.
- Work independently on a full portfolio of projects while keeping project managers and team members informed.
What We Offer:
- Tailored career growth opportunities
- Progressive vacation allocation
- GRSP Matching
- Company directed trainings
- Bonus program
- Professional development allowances
- Fun and professional work environment
- Comprehensive benefits package
- Company events.
Qualifications, Experience & Skills:
- Bachelor's degree in Business Administration, Accounting, Finance, Environmental Science, Engineering or a related discipline, or an equivalent combination of education and experience.
- Minimum of seven (7) years of experience in project administration, project billing, project coordination, or project accounting with a minimum of at least two (2) years of experience leading teams, and driving performance in a supervisory or team leadership capacity.
- Advanced proficiency in Microsoft Excel, including tracking, reconciliation and reporting.
- Strong interpersonal, organizational and time-management skills, with the ability to manage multiple priorities and deadlines for yourself and a team.
- Ability to work effectively in an office-based environment with multidisciplinary teams and stakeholders.
- Experience with ERP systems or Deltek Vantagepoint considered a strong asset.
- Legally authorized to work in Canada.
Compensation:
- The pay range for this position is $40- $45 per hour. Pay will be commensurate with experience and qualifications, and compensation outside of the posted pay range may be considered for an exceptional candidate.
Applications will be accepted until the position is filled. We look forward to hearing from you!
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