Posted 3 days ago
Administrative Assistant
@ Peak Associates Limited
York, Ontario
Overview
Peak Associates Limited is hiring a full-time onsite Administrative Assistant to provide business support, scheduling, communication and office coordination for a busy team. The work covers calendar and inbox management, meeting and event arrangements, office services and clerical tasks. The posting states the role is full-time onsite with no remote option.
Responsibilities:
- Provide administrative support, managing calls, messages, appointments and documents
- Manage daily Outlook calendar and monitor inboxes
- Arrange meetings, boardrooms, catering and conference calls
- Coordinate internal and external events, including conferences and golf tournaments
- Order department supplies, business cards and letterhead
Requirements summary:
- Excellent organizational and multitasking skills
- Proficiency in MS Office Suite, including Outlook
- Strong people skills and ability to build relationships
- Excellent oral and written communication
- At least 1 year of administrative or corporate office experience preferred
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-07
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (preferred) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Peak Associates Limited
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes pride in keeping operations running smoothly. The successful candidate will be the go-to person for scheduling, communication, business documentation and administrative coordination.
Please note that the role works full-time onsite (no remote work options).
Responsibilities:
The specific duties and responsibilities for this position include but are not limited to the following:
- Provide administrative support to the team – managing calls, messages, appointments, printing, documentation, etc.
- Conduct daily calendar management (Outlook) and proactively adjust schedules based on priorities. Daily monitoring of Outlook inboxes and actioning items where applicable.
- Arranging for meetings – securing boardrooms, ordering catering, conference call coordination, preparing meeting materials, and circulating calendar details.
- Office services functions - stocking office and kitchen supplies, upkeep of meeting areas, maintaining equipment, etc.
- Document coordination and file maintenance, tracking transactions and critical dates
- Event coordination for internal and external functions, including industry events and conferences, golf tournaments, staff functions, etc.
- Ordering department supplies, business cards, envelopes, and letterhead.
- Other clerical duties - assist with correspondence, letters, memos, monthly expense reports.
- Work collaboratively with other team members and provide back-up support due to vacation, appointments or illness.
- Other administrative duties as needed.
Desired Qualifications & Skills:
- University education preferred (recent graduates are welcome to apply)
- At least 1 years of previous administrative and/or corporate office experience preferred
- Customer service or hospitality related experience
- Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong people skills, a team player with proven ability to build relationships at all levels of an organization
- Thrives in a fast-paced environment with shifting priorities
- Excellent organizational skills with the ability to multi-task and prioritize work
- Ability to learn new roles and complete tasks with accuracy
- A “can do” attitude and willingness to step in and help whenever needed
- Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization
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