Administrative Assistant Talent Pool

Organizational Context

The Canadian Centre of Recovery Excellence (CoRE) is a trailblazing Crown corporation backed by the Government of Alberta, dedicated to transforming the recovery journey for individuals facing mental illness and addiction. By providing decision-makers with cutting-edge data, evidence, and actionable insights, CoRE paves the way for impactful recovery solutions.

Through groundbreaking research, world-class data and analytics, expert guidance, and strong collaborations, CoRE is driving meaningful change at every level of the system. With an unwavering commitment to real-world results, CoRE is not just supporting recovery — it’s shaping a brighter future for all Albertans.

As a trusted advisor to governments, healthcare professionals, and global leaders, CoRE empowers communities to deliver recovery-focused mental health and addiction services that truly make a difference.

Position Summary

CoRE is establishing a pool of experienced administrative professionals to provide temporary support across its teams, projects, and operational initiatives. Assignments may be full-time or part-time and will vary in duration based on organizational needs. Successful candidates will bring strong organizational skills, professionalism, attention to detail, and the ability to provide reliable administrative support in a busy office environment.

Responsibilities:

Duties will vary depending on the assignment but may include:

• Providing administrative support to programs, projects, and operational teams

• Coordinating calendars, meetings, and logistics for in-person and virtual engagements

• Preparing, editing, and formatting correspondence, briefing materials, reports, presentations, and other business documents

• Supporting records management, data entry, information tracking, and document control processes

• Preparing meeting materials, agendas, minutes, action logs, and follow-up items accurately and on time.

• Responding to internal and external inquiries professionally and in a timely manner

• Using Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint, Teams, and SharePoint, to support day-to-day operations

• Supporting improvements to administrative processes, templates, tracking tools, and team workflows

• Contributing to a collaborative, respectful, confidential, and service-oriented work environment

Education and Experience:

• A minimum of five (5) years of administrative experience in a professional office environment

• A high school diploma is required; post-secondary education or training in office administration, business administration, or a related field is considered an asset. Equivalent combinations of education, training, and experience may be considered

• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint, Teams, and SharePoint

• Strong organizational and time management skills, with the ability to manage competing priorities and deadlines

• Clear, professional, and effective communication skills, both written and verbal

• Strong attention to detail and accuracy in document preparation, scheduling, records management, and data entry

• Ability to exercise discretion and maintain confidentiality when handling sensitive information

• Ability to work independently, take initiative, and contribute effectively as part of a team

Additional Information

• Positions are temporary and may vary in duration and hours, including full-time or part-time assignments

• Some assignments may require on-site work in Calgary up to five (5) days per week

• This posting will be used to build an ongoing candidate pool for current and future temporary administrative opportunities

How To Apply

Please submit your resume and a cover letter outlining:

• Your availability, including start date, preferred assignment duration, preferred work schedule, and any availability constraints

• Your relevant administrative experience, including examples of supporting teams, projects, meetings, or office operations

• Your ability to work in-office in Calgary up to five (5) days per week, where required

Successful candidates will be required to complete a background check as a condition of employment. This posting will be refreshed periodically to maintain an active candidate pool.

Thank you for your interest in joining CoRE. We carefully review every application to assess how each candidate’s skills and experience align with the requirements of the role.

Please note: Due to the volume of applications received, only candidates selected to move forward in the recruitment process will be contacted.

Additional information may be requested during the screening process. An eligibility list may be established and used to fill current or future opportunities of a similar nature.

CoRE encourages all qualified candidates to apply. If you require accommodation during any portion of the selection process, please let our team know at [email protected]