Administrative Specialist

Administrative Specialist

Location: Ontario, Canada, work arrangement to be confirmed
Job Type: Contract, Full-Time
Compensation: $28/hour

About the Opportunity

We’re seeking a highly organized and adaptable Administrative Specialist to support the daily operations of a provincial government ministry office. This role contributes to the effective delivery of ministry programs and initiatives by coordinating administrative services, maintaining information flow, and supporting efficient office operations.

Working closely with management, internal teams, and external stakeholders, you’ll provide support across finance, human resources, procurement, facilities, records management, and executive coordination. Your discretion, sound judgment, and ability to navigate government policies and procedures will help ensure the office remains organized, responsive, and compliant.

What’s in it for You

• Gain exposure to provincial government operations, ministry programs, and executive office practices.

• Collaborate with leaders and stakeholders across multiple administrative functions.

• Expand your experience in financial coordination, HR administration, records management, and executive support.

• Contribute to projects and process improvements that enhance operational efficiency.

Your Responsibilities

• You’ll coordinate daily administrative activities, respond to information requests, manage correspondence, and maintain follow-up systems while ensuring confidential information is handled appropriately.

• You’ll prepare and proofread reports, presentations, agendas, minutes, and other materials, coordinate meetings and travel, manage briefing materials, and provide executive calendar and reception coverage as required.

• You’ll support budget coordination, expenditure tracking, invoice processing, expense claims, payment requests, and financial reconciliation reports for management review.

• You’ll assist with HR administration, recruitment documentation, procurement activities, facilities and accommodation requests, I&IT support, asset inventories, and office resource management.

• You’ll coordinate records tracking and document control, maintain confidential filing systems, and ensure administrative, financial, and HR records follow applicable policies and directives.

• You’ll research administrative issues, prepare reports and recommendations, support special projects, and maintain effective working relationships with ministry staff, senior leadership, and external stakeholders.

Skills and Qualifications

• 3+ years of progressive administrative support experience, ideally within a government or similarly complex organization.

• Knowledge of government administrative policies and procedures, particularly in finance, HR, budgeting, procurement, accommodation, I&IT, and issues management.

• Understanding of ministry programs, objectives, directives, and guidelines to respond to inquiries, provide guidance, and coordinate office activities.

• Proficiency in Microsoft Office and related applications, including preparing professional correspondence, spreadsheets, reports, and presentations.

• Experience maintaining confidential records and filing systems in accordance with records management policies and directives.

• Strong organizational, communication, and problem-solving skills, with sound judgment, discretion, and the ability to manage competing priorities.

Why Partner with Altis

If you’ve never worked with a staffing agency before, don’t worry, we make it easy. You’ll still engage directly with the client while we handle the logistics, provide guidance, and keep you informed every step of the way. We’ll represent your strengths, guide you through each stage of the process, and ensure the experience feels personal and transparent.

Thank you for considering this opportunity with Altis. Learn more about what it’s like to work with Altis: [altisrecruitment.com/working-with-altis]

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.