Admissions Officer

Admissions Officer

Job Description: Admissions Officer

Department: Admissions
Reports to: Director of Admissions

Position Summary

The Admissions Officer serves as a representative of the Medforth Global Education (MGE) Admissions team, serving one of their universities, by guiding prospective students through the admissions journey with an emphasis on providing an exceptional applicant experience. This role serves as a trusted advisor, supporting students and ensuring every applicant feels valued, informed, and supported.

This role is a key part of a cross-functional team focused on efficiently moving students through the admissions funnel while delivering exceptional service to prospective and accepted students. This includes providing personalized advisement, proactive outreach, and being readily available via Zoom or phone calls to address applicants’ needs.

This position also uses Salesforce to record and track all applicant communications, ensuring timely responses, data integrity, and seamless collaboration. Depending on the assigned region (U.S. or Canada) and program (MD Track or Traditional Four-Year MD), additional or specialized responsibilities may be assigned to address the unique needs of the applicant population.

Essential Functions

Applicant Advisement & Student Journey

• Serve as the primary point of contact for prospective and accepted students, delivering exceptional service throughout the admissions process.
• Provide clear, accurate, and timely information about SGU programs, admission requirements, curriculum, calendars, outcomes, and financial considerations.
• Build strong, trust-based relationships with applicants, offering personalized guidance and concierge-style support.
• Be available for Zoom meetings and phone calls with applicants and accepted students, ensuring high-quality engagement and relationship building.
• Counsel students on program options, admissions steps, and postgraduate opportunities, tailoring advice to each student’s aspirations.

Application Management

• Guide applicants through the application and document submission process, ensuring accuracy and timeliness.
• Working with the Admissions Coordinators, follow up on incomplete files, track missing items, and ensure readiness for decision-making.
• Monitor admitted students to reduce attrition (melt) and support smooth transitions to enrollment.

Collaboration

• Partner closely with Recruitment Managers, field representatives, and other colleagues to provide seamless applicant experiences.
• Collaborate with departments including Financial Aid, Registrar, Bursar, and Student Services to support student success.

Conversion & Accountability

• Directly responsible for achieving individual goals, while also contributing to overall team goals through timely and accurate communication with applicants.
• Own the conversion of assigned applicants monitoring progress closely and escalating any concerns or barriers to admissions leadership.

Communication & Data Management

• Maintain accurate and up-to-date applicant records in Salesforce to track applicant progress, ensuring records are accurate, timely, and comprehensive.
• Respond to inquiries within 24–48 hours, escalating complex cases to senior management as needed.
• Open, review, and prioritize incoming inquiries (calls, mail, email, text, WhatsApp, etc.), ensuring prompt and appropriate follow-up.
• Support members of the team in guiding deposited students through key enrollment steps, such as completing financial aid, housing, travel, registration, and attending orientation.
• Offer applicants a range of resources (events, webinars, student/graduate connections, and orientations) to ensure they feel informed and supported at every stage of the admissions process.

Regional Focus & Adaptability

• Maintain knowledge of regional admissions requirements (US or Canada) and ensure applicants are advised accurately.
• Keep current on US or Canada entry qualifications, credential equivalencies, and regional market trends.
• Perform additional duties or specialized responsibilities as assigned based on regional needs.

Other Duties

• Provide coverage for admissions functions as needed to ensure uninterrupted service to applicants.
• Perform other duties and special projects assigned by leadership.

This description is not intended to be all-inclusive. This position may perform other related duties as required to meet the ongoing needs of the department/institution.

Knowledge, Skills & Abilities

• Strong passion for student success and exceptional applicant experience.
• Excellent verbal and written communication skills; articulate, empathetic, and professional.
• Strong organizational skills, with the ability to prioritize and manage multiple tasks.
• Ability to thrive under pressure in a fast-paced, dynamic environment.
• Proficiency with Salesforce CRM and experience with Ellucian Banner preferred.
• Strong interpersonal skills; able to build rapport with applicants and collaborate across teams.
• Comfort engaging students virtually (Zoom, phone, text) and in-person as needed.

Qualifications

• Bachelor’s degree required; Education, Human Services, Business or Marketing related degree preferred.
• 3–5 years of experience in higher education admissions, recruitment, or sales strongly preferred.
• Background in student services or customer-facing roles with proven success in relationship management.
• Familiarity with U.S. and international education systems and credential equivalencies preferred.

Work Environment & Physical Demands

• Professional office environment with frequent use of computers, phones, and online platforms (Zoom, Salesforce).
• Ability to sustain focus in a high-volume admissions setting.

Hours & Travel

· Standard Work Week: Full-time, Monday through Friday.

• Extended Hours: This position requires a schedule of 12:00 p.m. to 8:00 p.m. Eastern Time three days per week to accommodate high school students pursuing our MD Track programs outside of traditional school hours, as well as prospective students and applicants across U.S. and Canadian time zones.
• Schedule Flexibility: Additional evening and occasional weekend availability may be required during peak recruitment and admissions cycles.
• Travel: Occasional travel for recruitment events may be required.

Key Outcomes

• Applicant Experience Excellence: Applicants consistently report high satisfaction and a concierge-style admissions journey.
• Responsiveness: All inquiries are answered within 24–48 hours and tracked in Salesforce.
• Enrollment Success: Applications are processed efficiently, reducing melt and ensuring smooth transitions to enrollment.
• Team Collaboration Effectiveness: Seamless collaboration with Recruiters and Financial Aid Specialists creates a holistic student support system.
• Regional Adaptability: Admissions support is tailored to the unique needs of applicants in US and Canadian regions.

The anticipated salary range for this position is $65,000 - $70,000 USD per year and will be converted and paid in local CAD. The final salary offered may vary and will be determined based on factors such as job-related knowledge, skills, experience, location, and education of the successful candidate.

USS is an equal opportunity employer. As such, it is company policy to fill positions with qualified candidates regardless of race, color, sex (including sexual orientation and gender presentation), age, religion, ancestry, national origin, citizenship status, pregnancy, marital status, medical condition, genetic information, disability, status in the Uniformed Services of the United States (including veteran status) or status as a victim of domestic violence, except where there is a bona fide occupational qualification. This policy protects applicants and employees from discrimination in the hiring process.