Assistant Contract Administrator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe construction services are more than project delivery, they’re about safeguarding quality, safety, and trust at every step. As part of HDR’s Field Services team, you’ll be on the front lines of infrastructure development, making sure that what’s designed is built to the highest standards. From highways and bridges to water treatment plants, transit systems, and power facilities, your work ensures that our clients’ visions become reality, with precision, integrity, and excellence. Our construction professionals; Construction Managers, Inspectors, Resident Engineers, and field specialists bring deep technical knowledge, hands-on experience, and a commitment to quality that sets industry benchmarks. Your contributions are critical to delivering successful, resilient infrastructure. This isn’t just a job, it’s a chance to lead in the field, uphold the highest standards, and leave a legacy of quality that communities can rely on for generations. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team in the Greater Toronto Area to work on provincial and municipal roadway and highway construction projects. The position will be responsible for working with the Construction Contract Administrator in coordinating an onsite team of technical professionals and inspectors to oversee the implementation of construction inspection and administration tasks while representing the client onsite, and liaising with client representatives.

Responsibilities

• Provide administration of complex bridge, roadway and highway construction projects, and when required provide onsite construction inspection.
• Oversee and ensure Contract Administration deliverables are completed in accordance with client requirements.
• Lead, coordinate and monitor onsite inspection duties and tasks are completed, and inspector’s diaries are kept up to date and accurate.
• Utilize Construction/Contract Management System (CMS) on MTO and municipal construction contracts
• Promote and oversee implementation of health and safety policies and procedures.
• Maintain detailed daily diary of the contractor’s work, instructions provided, and overall issue and change management.
• Review contractor activities are in accordance with the contract documents and requirements.
• Provide oversight and confirmation of completed contract quantities are accurately calculated for processing progress and final payments.
• Review, interpret, and analyze the Contractor’s initial critical path schedule to determine conformance to the contract, and provide regular review and analysis of monthly critical path schedules.
• Supervise and perform quality assurance acceptance and inspection of construction works.
• Coordinate specialty inspection and testing.
• Liaise with the contractor and client representatives.
• Attend project meetings and lead meeting, as required
• Provide interpretation and recommendation of contractor submittals.
• Support the Contract Administrator in negotiation of price agreements, change orders, claims and work directives.
• Requires working nights, weekends, and extended shifts.
• Travel to projects across the province for extended periods of time.
• Other duties as assigned.

Preferred Qualifications

• Certified by OACETT as a Road Construction Senior Inspector (rcsi), or Road Construction Contract Administrator (rcca) designation, and/or registered with PEO as a P.Eng. with relevant experience.
• A minimum of 5 years of experience in administering and inspecting road and highway construction projects.
• Demonstrated experience as an Office Person / Senior Inspector on 2 or more Ministry of Transportation Ontario (MTO) or municipal road projects with construction values of $5.0 Million or more.
• Proven analytical, communication, and negotiation skills.
• Knowledge and ability to utilize required Computer software (i.e. MS Word and Excel, Outlook)
• Demonstrated knowledge of relevant Laws and Regulations (Environmental, Health and Safety, etc.) and their application in construction contracts.
• Experience working with MS Project or Primavera (P6) would be considered a strong asset.
• Ability to communicate effectively both orally and in writing
• Ability to organize, prioritize and schedule work.
• Ability to analyze and solve problems.
• Valid Ontario driver’s license with an acceptable driving record, and access to a reliable vehicle.

Required Qualifications

• 3 years contract related experience; advanced degree or contract certification program may substitute for years of experience
• Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• Ability to work independently and meet deadlines, with minimal management oversight
• Excellent writing and people skills
• Strong math and organizational skills
• Proficient with Microsoft Office software

An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities. Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team.

HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta.