Assistant - Human Resource Services

Hiring the Position of

Assistant – Human Resource Services

Position: Assistant – Human Resource Services

Union/Association: Administrative Services Group (ASG)

Posting #: 4079478

Date Posted: November 12, 2026

Closing Date: November 18, 2026, 12:00 p.m.

Employment Status: Permanent, Full-Time (Existing Vacancy)

Work Hours Schedule: 35 hours per week

Location: Catholic Education Centre, Wallaceburg

Annual Salary Range: $65,978.72 - $82,115.81

Start Date: December 7, 2026

If Interested

Send resume quoting posting number (4079478) in cover letter through Apply To Education at

Responsibilities

Reporting to the Executive Manager – Human Resource Services, the Assistant – Human Resource Services will:

● Provide administrative and clerical support to the Human Resource Services Department including room bookings, ordering supplies and responding to and redirecting inquiries.

● Coordinate the collection of Police Record Checks and Annual Offence Declarations, including correspondence, compliance monitoring, follow-up activities and record maintenance.

● Coordinate and monitor performance appraisal programs for teaching and non-teaching employees, including scheduling, tracking and Ministry reporting for TPA, NTIP and PPA programs, maintaining NTIP candidate records, and updating candidate status with OCT.

● Administer workplace incident reporting processes, including report review, confidentiality compliance, WSIB submissions, JHSC reporting, and completion of required Human Resource Services and Health & Safety documentation.

● Process routine correspondence and documentation related to Workplace Safety and Insurance Board (WSIB) claims and reporting requirements.

● Assist in the preparation and monitoring of annual budgets for the Human Resource Services and Health & Safety Departments.

● Complete bi-weekly reconciliation of absences coded to Human Resource Services and Health & Safety through SmartFind Express (SFE) system.

● Complete bi-weekly payroll audit reviews to verify employee changes and support accurate payroll processing.

● Complete monthly P-card reconciliations and support budget monitoring, expense tracking, and invoice processing for Human Resource Services and Health & Safety.

● Provide secretarial support to the Joint Health & Safety Committee, including preparing agendas and minutes and processing accident/incident reports, WSIB reportable incident summaries, and workplace inspection reports.

● Provide administrative support related to collective agreement administration and collective bargaining activities.

● Provide backup support for key HR functions and departmental activities.

Qualifications and Skills

● Completion of a 2-year Community College diploma in Business Administration, Human Resources or related field; University degree preferred.

● Minimum 1-year work-related experience; 2-3 years experience considered an asset.

● Certified Human Resources Practitioner (CHRP) designation considered an asset.

● Exceptional interpersonal, oral and written communication and conflict management skills.

● Advanced computer skills related to Microsoft Office (Word, Excel, Outlook and Teams) required; various web-based applications, i.e. SDS, SFE, e-Base and Laserfiche preferred.

● Demonstrated ability to develop and maintain relationships with internal and external stakeholders and ability to maintain a high level of confidentiality.

● Strong time management and problem-solving skills with the ability to manage competing priorities, deadlines, and interruptions in a fast-paced environment.

● Demonstrated ability to support formal meeting processes and handle confidential, sensitive, and complex matters with professionalism, discretion, and sound judgment.

● Proven ability to track budgets with strong attention to detail.

Accommodation

The St. Clair Catholic District School Board is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process; see .

Please advise the Human Resource Services Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

Thank You

We thank all applicants for their interest; however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Police Record Check as a condition of employment.

Lisa Demers John Van Heck

CEO / CEdO Chair of the Board