Assistant Manager (Payroll, Benefits and HRIS)

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Assistant Manager, Payroll, Benefits & HRIS

Permanent Full Time

HOURS OF WORK: 35 Hours/Week

START DATE/TERM: Immediately

NUMBER OF POSITIONS: 1

VACANCY: New

REPORTS TO: Manager, Payroll, Benefits & HRIS

POSITION SUMMARY:

This position collaborates closely with the Manager, Payroll, Benefits, and HRIS to oversee the Agency’s Payroll, Benefits, and Human Resources Information System functions, and provides leadership to front-line payroll staff.

The Assistant Manager is responsible for ensuring effective and efficient management of all day-to-day, monthly, and annual payroll and benefits operations, delivering timely and accurate full-cycle payroll processing for over 500 salaried and hourly employees (both unionized and non-unionized). This role also plays a key part in supporting the continuous improvement of Macaulay’s payroll, benefits, and HRIS practices and procedures.

The Assistant Manager, Payroll, Benefits, and HRIS serves as a member of the management team.

RESPONSIBILITIES:

• Reviews and approves accurate and timely processing of semi-monthly salary and/or biweekly hourly payrolls, and grant/special payments according to predetermined schedules, Collective Agreement, Agency Policies, and applicable current legislation.
• Delivers back-up support to payroll team to prepare full cycle payrolls (salary and or hourly) according to predetermined schedules, maintaining compliance with current legislation and collective agreement.
• Supports year-end preparations and reconciliations and preparation of various reports/forms required from federal, provincial and municipal government departments.
• Provides review and analysis of payroll processes for compliance, effectiveness and efficiency. Develops, documents and implements payroll processes ensuring internal controls.
• Supports year-end Agency audit

Benefits and Pensions

• Participates in regular plan reviews and plan enhancements.
• Supports ongoing staff education regarding the benefit and pension plans.
• Assists with staff inquiries related to payroll, benefit, and pension with a high level of customer service, coordinating with external parties when necessary.
• Provides basic interpretation of the collective agreement, Agency policies and plans as it relates to benefits and pension.

Human Resources Information System (ADP Workforce Now)

• Reviews and approves Confirmation of Employment letters for front line staff
• Coordinates the continuous improvement of the HRIS and the use of HRIS to achieve efficiencies and better management of payroll and HR processes across the agency.
• Generates recurring reports and special reports as requested
• Responds to employee inquiries and provides HRIS user support.
• Supports the development and delivery of training to end users to support application utilization and enhance the use experience.
• Troubleshoots HRIS issues and works to resolve identified issues

General

• Attend agency staff meetings and training, team meetings and special events.
• Maintain optimal attendance at work.
• Work evenings and weekends when required.
• Work in compliance with all applicable regulations and laws
• Comply with all Macaulay policies, practices and quality standards.
• Work to further Macaulay’s mission, vision, values and strategic directions.
• Perform other tasks as delegated or assigned

QUALIFICATIONS:

• Bachelor’s degree or diploma in Business, Accounting, Human Resources, or related field (Preferred)
• Payroll Compliance Practitioner (PCP) certification
• Payroll Leadership Professional (PLP) certification (Preferred)
• Minimum 5 years of experience handling full-cycle payroll, benefits and pension administration, and HRIS and payroll software (ADP Workforce Now preferred)
• Experience in a leadership or supervisory role
• Proven intermediate to advanced technical skills utilizing Microsoft Office Suite
• Experience working in a unionized environment and administering a collective agreement is an asset
• Strong organizational capabilities to manage multiple projects with the ability to multitask and prioritize effectively
• Proven ability to effectively develop, organize and maintain data management systems

SALARY:Assistant Manager, Payroll, Benefits and HRISSalary Scale ($78, 373 - $90, 928 per annum) with Competitive Benefits Package (health & dental), Defined Contribution Pension Plan, and paid time off entitlements (starting at 20 vacation days & 5 float days).

THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.

Internal candidates: Apply through the Internal Career Centre on ADP Sign In | ADP WFNPORTAL.

External candidates: Apply through the Macaulay Job Opportunities Page at https://macaulaycentre.org/opportunities/job-opportunities/

INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT:

November 4, 2026 - November 10, 2026

DATE POSTED: November 4, 2026

Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.

Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.

We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.

This document is available in alternate formats upon request.

Macaulay Centres for Children is committed to service and employment equity.