Posted 24 days ago
Billing Administrator
@ Gateway Mechanical Services
Edmonton, Alberta
Overview
Gateway Mechanical Services is hiring a Billing Administrator in Edmonton, AB, to handle high-volume billing, invoicing and work order preparation for its commercial and industrial HVACR service work. The role includes posting invoices, creating credit memos, preparing audit files and reporting. The posting states a competitive salary, a flexible work schedule, an Employee Assistance Program, and the possibility of a temporary role transitioning to full-time.
Responsibilities:
- Prepare, review and process high-volume billing and invoicing
- Acquire work orders and post invoices to customers
- Create credit memos and correct billing errors
- Prepare files for auditing and maintain customer billing notes
- Create unbilled and work order reports
Requirements summary:
- High school diploma
- 1–2 years of billing or high-volume data entry experience is an asset
- Intermediate to advanced Microsoft Office proficiency
- Strong attention to detail and accuracy
- Excellent organization and time management
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-10-13
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Finance & accounting |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required) |
| Perks mentioned | Flexible hours, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Gateway Mechanical Services
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Commercial and Industrial HVAC and Refrigeration maintenance and installation with a personal level of service.
Full company description
Founded in 1968, Gateway Mechanical is a privately owned company that has established itself as a leader in the commercial and industrial refrigeration, heating and air conditioning industry (HVACR). Attending to 40,000+ service calls per year from 21 locations, Gateway is the largest HVAC & Refrigeration maintenance and installation provider in Western Canada. Our model is comprised of local teams with fully qualified personnel representing HVAC, refrigeration, plumbing/gas fitting, sheet metal and electrical trades. These teams are supported by centers of excellence including professional engineers and project managers which ensures Gateway’s full technical capability is available for every project and service call. Visit us at https://gatewaymechanical.ca TSBC License #LBP0001379
- LinkedIn followers
- 4,582
- People associated on LinkedIn
- 227
- Reported office locations
- 14605 - 118 Ave, Edmonton, Alberta T5L 2M7, CA
- 4001 16A St SE, Calgary, Alberta T2G3T5, CA
- 104 Boulder Crescent, 1, Canmore, Alberta T1W1L2, CA
- 3030 12 Ave N, Lethbridge, Alberta T1H5J9, CA
- 1023 Allowance Ave SE, 6, Medicine Hat, Alberta T1A8A9, CA
- 7887 49 Ave, 1, Red Deer, Alberta T4P2B4, CA
- 19055 Airport Way, 402, Pitt Meadows, British Columbia V3Y0G4, CA
- 830 McCurdy Pl, Kelowna, British Columbia V1X8C8, CA
- 649 Solomon Crescent, Unit A, Regina, Saskatchewan S4N6H9, CA
- 218 Faithfull Crescent, 17, Saskatoon, Saskatchewan S7K8H8, CA
- 101 Industrial Dr, Unit D, Brandon, Manitoba R7A7S6, CA
- 1687 Church Ave, Winnipeg, Manitoba R2X2Y7, CA
- Business categories
- Construction
- Facilities Support Services
- Heating, Ventilation, and Air Conditioning (HVAC)
- Other recorded names
- Gateway Mechanical Services
- Specialties
- Refrigeration
- Heating
- Air Conditioning
- Mechanical
- Recreational Ice
- HVAC
- Electrical
- Plumbing
- Sheet Metal
- New Construction
- and Retrofits & Upgrades
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Founded in 1968, Gateway Mechanical is a privately owned company that has established itself as a leader in the commercial and industrial refrigeration, heating and air conditioning industry (HVACR). Attending to 40,000+ service calls per year from 21 locations, Gateway is the largest HVAC & Refrigeration maintenance and installation provider in Western Canada. Our model is comprised of local teams with fully…
| Field | Value |
|---|---|
| Industry | Facilities Services |
| Company size | 201-500 employees |
| Headquarters | Edmonton, Alberta |
| Organization type | Privately Held |
| Year founded | 1968 |
| Specialties | RefrigerationHeatingAir ConditioningMechanicalRecreational IceHVACElectricalPlumbingSheet MetalNew Construction |
| Open jobs on Jobsy | 13 |
| View page |
Billing Administrator
Edmonton, AB
Keep the numbers moving. Keep the business running.
At Gateway Mechanical, our people are at the heart of everything we do. As a leading commercial and industrial HVACR service provider, we handle more than 40,000 service calls each year across Western Canada. Behind every successful service call is a team of people making sure the details are taken care of — and that’s where you come in.
We’re looking for a Billing Administrator who is organized, detail-oriented, and comfortable working in a fast-paced, high-volume environment. In this role, you’ll help ensure our billing is accurate, timely, and ready to go, while working closely with our service and administrative teams.
What You’ll Do
- Prepare, review, and process high-volume billing and invoicing
- Acquire and prepare work orders for billing
- Post invoices and distribute them to customers
- Prepare invoices through the final “invoice ready” stage
- Create credit memos and correct billing errors
- Prepare files for auditing and maintain accurate customer billing notes
- Complete job journaling between work orders when corrections are required
- Create unbilled and work order reports
- Maintain customer portals and upload invoices as required
- Prepare and distribute monthly full-coverage lists
- Ensure previous months are closed and ready for invoicing
- Communicate service setup issues and billing requirements to team members
- Support the billing team with additional administrative and reporting tasks as needed
What You Bring
- 1–2 years of experience in billing, invoicing, or high-volume data entry is an asset
- High School Diploma
- Intermediate to advanced proficiency with Microsoft Excel, Word, and other Microsoft Office applications
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Comfortable managing multiple priorities and deadlines
- A team-oriented approach with strong communication skills
Why Join Gateway Mechanical Services?
Founded in 1968, Gateway Mechanical is a privately owned leader in the commercial and industrial HVACR industry. Our local branch teams are supported by experienced professionals across HVAC, Refrigeration, Plumbing/Gas Fitting, Sheetmetal, Electrical, Engineering, and Project Management.
When you join our team, you become part of an organization that values its people and provides opportunities to grow.
What we offer:
- Competitive salary
- Flexible work schedule
- Employee Assistance Program
- Supportive team environment
- Opportunity for the temporary position to transition into a full-time role
Ready to Make an Impact?
If you’re someone who enjoys keeping things organized, solving billing issues, and making sure the details are right, we’d love to hear from you.
The future is bright. Come grow with us!
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