Canadian Payroll Specialist

Compensation: $66,000 - 82,000 plus up to 3% bonus, capped at 150%. This posting is for an existing vacancy.

Job Summary

The Canadian Payroll Specialist is responsible for the accurate and timely processing of payroll for employees across multiple provinces utilizing Dayforce HCM and ADP Workforce Now (WFN). This role ensures compliance with federal and provincial payroll legislation, company policies, and internal controls while providing exceptional service to employees, managers, and stakeholders. The Payroll Specialist partners closely with People+, Benefits, Finance, and third-party vendors to ensure payroll accuracy and compliance. This position plays a critical role in ensuring employees are paid accurately and on time while maintaining compliance with all applicable Canadian payroll regulations and company policies.

Primary Responsibilities

Payroll Processing

• Process bi-weekly payrolls through Dayforce HCM and ADP Workforce Now (WFN).
• Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.
• Validate time and attendance data, ensuring accuracy and completeness before payroll processing.
• Analyze payroll registers and exception reports to identify and correct discrepancies.
• Process off-cycle payrolls, manual checks, and payroll adjustments as required.
• Process Records of Employment (ROEs), employee status changes, and off-cycle payments.
• Balance payroll prior to final management review

Compliance & Tax Administration

• Ensure compliance with the Canada Revenue Agency (CRA), provincial employment standards, and payroll legislation.
• Administer statutory deductions, including CPP/QPP, EI, income tax, EHT, and provincial payroll taxes.
• Assist in year-end processing, including T4, T4A, RL-1, and related reconciliations.
• Process garnishments, support orders, and other legislated deductions.
• Maintain payroll records in accordance with legislative and company requirements.

Employee Support & Manager Support

• Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.
• Research and resolve payroll discrepancies in a timely and professional manner.
• Educate employees on self-service payroll functionality within Dayforce HCM and ADP Workforce Now (WFN)
• Perform onboarding orientation and ongoing training to employees and managers

Payroll Administration

• Maintain employee payroll records and ensure data integrity within Dayforce HCM and ADP Workforce Now (WFN).
• Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.
• Support payroll audits, internal controls, and compliance requirements.
• Document payroll procedures and participate in process improvement initiatives.
• Collaborate with People+ to provide payroll communications to the organization as needed
• Perform other duties as required

Reporting & Reconciliation

• Generate and analyze payroll reports and audit reports from Dayforce HCM and ADP Workforce Now (WFN).
• Provide supporting documentation and reporting to Finance with bi-weekly payrolls.
• Assist with monthly, quarterly, and annual payroll reporting requirements.
• Support external and internal audits by gathering payroll documentation and evidence.

Qualifications, Experience and Educational Requirements

Work Experience:

• 2-5 years of Canadian payroll processing experience.
• Experience processing multi-provincial payrolls; including Quebec.
• Hands-on experience with Dayforce HCM, ADP Workforce Now or other multi-module HRIS payroll system required.
• Experience with time and attendance systems preferred.
• Experience with payroll reconciliations and audits.
• Experience supporting payrolls in multiple provinces and jurisdictions.
• Experience with payroll audits, and compliance testing.
• Experience working in a shared services or high-volume payroll environment.

Skills and Competencies:

• Strong knowledge of Canadian payroll legislation and employment standards.
• Knowledge of garnishments, benefit deductions, ROEs, taxable benefits and time & attendance.
• Proficiency in Dayforce HCM, ADP Workforce Now or similar HRIS.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Ability to manage high volumes of requests from various sources.
• Excellent verbal and written communication skills.
• Self-motivated professional with the ability to effectively collaborate and communicate with employees, managers, and stakeholders at all levels of the organization.
• Key Performance Indicators (KPIs)
  • Payroll accuracy rate.
  • On-time payroll processing.
  • Number of payroll corrections required post-payroll.
  • Timely resolution of employee inquiries.
  • Compliance with payroll deadlines and regulatory requirements.

Education:

• Diploma or Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field preferred;
• PCP (Payroll Compliance Practitioner) designation or working toward certification preferred.

Working Conditions

• Hybrid work arrangement of WFH & In Office requirements.
• Regular collaboration with with team members, regionally (Canada and U.S.)
• High degree of data confidentiality and compliance responsibility.

Physical Requirements

• Ability to work primarily in an office environment.
• Ability to sit and work at a computer for extended periods.
• Ability to manage competing deadlines in a fast-paced environment.

Additional Information

*This job description is not intended to be all inclusive. The candidate hired will also perform other reasonable related business duties as assigned by the supervisor. The company reserves the right to revise or change job duties as needed. This job description does not constitute a written or implied contract of employment.

Gieecke+Devrient ePayments Canada Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Upon request by the applicant, accommodation will be provided in all parts of the hiring process.

By applying to this position, you are confirming you possess either a Canadian citizenship, permanent resident status or valid work permit.

Please note: Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates. Your application will be kept on file for up to two years

We appreciate your interest in joining our team and thank all applicants for taking the time to apply.

$$ Giesecke+Devrient ePayments Canada, Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to contact us, please contact Human Resources at [email protected]

$$ Alison Johnston $$ [email protected] $$ +1-905-475-1333 $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=27910&career_ns=job_application