CEER Career Fair Coordinator (part-time)

Job Summary

Working from an Indigenous Worldview and as part of the CEER (Career, Employment, and Education Resources) team, the CEER Career Fair Coordinator will lead event planning & coordination for the annual VNFC Indigenous Hiring Fair & Jobseeker Preparation Days. This includes employer outreach, vendor coordination, development of promotional materials, marketing & community outreach, participant registration & communication, invoicing/payments, feedback collection & reporting, and other administrative tasks as required. This position will work directly with all members of the CEER team, as well as other departments, to ensure an exceptional career fair experience that is culturally safe and inclusive.

Roles and Responsibilities

As a CEER Career Fair Coordinator, job duties include the following but are not limited to:

• Handles the logistical and administrative tasks associated with planning and executing the annual Indigenous Hiring Fair & Jobseeker Preparation Days. This includes:

o scheduling, managing event files, preparing event materials, coordinating marketing & communications,

o coordinating vendors/employers/community partners/volunteers,

o marketing & registering participants,

o creating an accessibility & safety plan for the event,

o providing on-site support day of,

o collecting feedback from participants, employers, and partners,

o and handling post-event wrap-up tasks, including final project reporting

As a member of the VNFC Team, job duties include the following:

• Works collaboratively within a multi-disciplinary team

• Represents the VNFC in a respectful manner at all times.

• Maintains confidentiality

• Documents and reports activity in alignment with VNFC practices and supports internal and external reporting as required

• Attends relevant professional training and meetings when directed

• Participates in staff development, staff meetings and department meetings as required

• Participates in data collection and evaluation tasks as requested

Knowledge and Skills

Familiarity and experience in Indigenous Communities

• Knowledge of Indigenous culture and practices, including from the territory in which the work of VNFC takes place. Ability to speak about one’s own Indigenous culture, if applicable, and any communities the (prospective) employee has previously lived in or held jobs within

• Awareness of issues affecting Indigenous people and communities

• Knowledge and practice of providing community-based services to Indigenous peoples using philosophies of cultural humility and cultural safety

Communication Skills and Abilities

• Ability to work in a team environment

• Excellent written communication skills with the ability to independently write marketing copy, electronic correspondence, and other forms of professional communication

• Ability to effectively present information and respond to questions from clients, outside organizations, and the general public

• Proficiency in Microsoft Office 365 including Excel, SharePoint, Word, and Outlook

• Proficiency in social media management (e.g. Facebook) and basic graphic design (e.g. Canva)

Leadership Skills and Abilities

• Strong time-management, organization, and prioritization skills

• Must be reliable and self-motivated

• Ability to multi-task while remaining composed and maintaining a professional attitude in high stress situations

• Proven ability to work independently and be part of an integrated community team and in partnership with a variety of organizations

• Ability to adapt and problem solve issues that may arise during the planning and execution of an event

Program Abilities and Knowledge

• Proven event planning skills

• Meticulous attention to detail

• High computer literacy

• Must maintain professional standards and maintain confidentiality with respect to families and work

• Due to physical requirements of the work, the incumbent must spend a major portion of the workday standing, walking, and or sitting

• Knowledge and ability to work ethically and maintain professional boundaries when working with vulnerable clients

Qualifications

Education

• Minimum high school diploma or equivalent;

• Postsecondary certificate, diploma, or degree preferred;

• Or an equivalent combination of relevant training, lived experience, community involvement and/or employment experience that demonstrates strong writing & administrative skills

Work Experience

• At least two years of experience in event coordination, preferably including at least 1-2 events in an Indigenous context and/or 1-2 events at the scale of 150-200 attendees

• Relevant experience working with Indigenous communities and/or non-profit organizations. Relevant experience may be gained through employment, volunteering, cultural work and/or community involvement

Licenses and/or Certificates

• First aid certification is an asset, but training can be provided

Other

• Must provide a clear vulnerable sector criminal record check

• Proof of vaccination may be required

THIS IS A TERM POSITON from November 16, 2026 through March 19, 2027