Church Secretary

@ Archdiocese of Halifax-Yarmouth

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Waterford, Nova Scotia

Internship

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SIGNALS

Overview

Corpus Christi Parish, Saint Patrick's Church in Digby, Nova Scotia, is hiring a part-time church secretary for 12 hours per week, Mondays, Wednesdays and Fridays from 9:00 a.m. to 12:00 p.m. The role handles parish office administration, Sunday collection records, parish record books, cemetery records, supplies and bulletins for three churches. The posting states the work is permanent and reports to the Pastor, and it is listed as an internship type.

Responsibilities:

Answer phone and email correspondence
Keep parish and cemetery records
Process donations and Sunday collection deposits
Order supplies and manage bulletins
Liaise with the Kentville office and clergy

Requirements summary:

Highly organized and discreet
Able to work in a busy environment
Comfortable with office administration tasks
Follow responsible ministry protocols

Tools & skills

email spreadsheets

Source and dates

Source type not verified · apify-linkedin

Employer posting date: 2026-10-25
First seen by our source: 2026-11-14
Source record updated: 2026-11-14

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

Seniority	Entry level
Department	Administrative
Hours per week	12
Schedule	day
Travel	air: none · ground: none
Work setting	Office, Client sites
Position	Sitting and standing
Physical demands	physical low · computer moderate
Background checks	criminal record

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Archdiocese of Halifax-Yarmouth

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Field	Value
Open jobs on Jobsy	3

Job description

Job Identification

Organization: Corpus Christi Parish, Saint Patrick's Church

Reports to: Pastor

Status: Permanent, Part-Time (12 hours per week)

Location: Digby, Nova Scotia

Work schedule: Mondays, Wednesdays and Fridays, 9:00 a.m. to 12:00 p.m.

Job Summary

The Church Secretary is often the first person to provide welcome and hospitality to those visiting the church. The person in the role will be required to provide a broad range of support to the priest and parishioners. The Church Secretary will be required to exercise discretion, be highly organized, and be able to work in an environment that can be very busy.

Duties and Responsibilities:

(Main functions but not limited to the following)

Office Administrative:

Respond to phone and email correspondence and providing assistance.
Maintain accurate messages in Message Log Book for Clergy and volunteers.
Contact Clergy, as needed, regarding urgent matters.
Accept donations and payments and issue unofficial receipts.
Ordering of supplies and ensuring accurate purchasing protocols for the parish and for the cemetery.
Scan and email invoices to the bookkeeper in Kentville.
Maintenance of all files and documents.
Prepare mail to be taken to post office. Pick up mail and sort.
Type up Prayers of the Faithful for each weekend.
Package anything that needs to go to the Kentville office such as invoices, expense claims, collection envelopes (from St Louis, St Patrick & St Joseph), etc.
Be the Community Liaison for St Patrick’s church and monitor the Community Liaison email address.
Schedule Mass intentions and maintain record binder and calendar for St Louis, St Patrick and St Joseph, Weymouth.
Ensure cash box is in the Sacristy safe for Sunday Mass.
Refill candles in the candle stand.
Create monthly ministries list for readers, greeters and eucharistic ministers.

Sunday Collection:

Collect candle and paper money from entrance of church to be added to collection.
Maintain Deposit sheets for counters to keep track of weekly receipts.
Maintain counter supply inventory.
Request Bank deposit slip books from Kentville office when needed.
Scan and email the Deposit Sheet to the bookkeeper weekly after the count.
Issue envelope boxes to new parishioners as required. Send name, envelope and mailing address to the Kentville office.
Get name and address for donations from non-parishioners and record on Deposit Sheet. All tax receipts are created in Kentville.

Corpus Christi Parish Record Books:

All Parish Record books (Baptism, First Communion, Confirmation, Marriage, Death) are maintained in the Kentville office. Send them the required information as sacraments and deaths occur.
Prepare baptism certificates and other certificates.

Cemeteries:

Maintain a current and accurate database for the cemetery records.
Assist people who are looking for locations of grave sites.
Cemetery record keeping, sale of lots, Columbarium niches, filing of burial permits, etc.
Update cemetery spreadsheets, collect payment and record receipts.

Supplies:

Monitor materials and supplies for liturgical use (candles, hosts, wine, missals etc., booklets, office supplies). Notify Kentville office to order more when needed.
Receive, unpack and organize supplies.

Corpus Christi Bulletin:

Send bulletin notices to the Kentville office by Monday 5 pm each week.
Send Mass Intentions and Mass Schedule to the Kentville office by Monday 5 pm each week.
Sort bulletins for each church (St Louis, St Patrick and St Joseph). Bulletins are delivered late Thursday or early Friday.

Responsible Ministry

Be the Responsible Ministry Contact for St Patrick’s church.
Ensure responsible ministry protocol is followed for all staff and volunteers and report updated and changes to Parish Responsible Ministry Coordinator in the Kentville office.
Notify the Kentville office any new people working in a ministry that would require Responsible Ministry and send the RCMP/police checks and forms to the Kentville office.