Contract Administrator

JOB INFORMATION

Requisition ID: [[id]]
Number of Vacancies: [[numberOpenings]]
Department: [[division]] - [[department]]
Salary Information: [[custJOAnnualizedSalary1]] - [[custJOAnnualizedSalary2]]
Pay Scale Group: [[custPayscaleGroup]]
Employment Type: [[jobGrade3]]
New or Existing Vacancy:New

Weekly Hours: [[custStandardHours]] Off Days: [[custOffDays]] Shift: [[custShift]]
Posted On: November 11, 2026
Last Day to Apply: November 20, 2026

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on ttc.ca.

Career Opportunity

We have an exciting opportunity in the Commercial Management Department! The Toronto Transit Commission (TTC) is currently hiring for a Contract Administrator.

What You Will Do

You will review contract documents, scopes of work, contractor and consultant submissions, including invoices, work plans, change requests, amendments, payment documentation, and notices, to support compliance with contractual requirements.

Your role will include supporting the administration of contract changes, amendments, and payments; maintaining contract records and documentation within the Contract Management System; and assisting with contract monitoring and reporting activities.

Working closely with project managers, technical teams, contractors, consultants, procurement, finance, and legal stakeholders, you will assist in the resolution of contract administration matters and support effective contract management throughout the project lifecycle.

Additionally, you will contribute to the continuous improvement of contract administration processes, templates, and reporting tools to support efficient and effective commercial management.

Participate in preparing departmental reports and status updates on diverse matters relating to the section's activities: procurement, contract awards, claims, inventory control, inspection visits, systems management, expenditures, or vendor compliance.

Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.

What Qualifications Do You Bring?

• Completion of a post-secondary diploma or degree in a related discipline such as Construction Management, Construction Engineering Technology, Civil Engineering, Quantity Surveying, Construction Law, or a related field.
• Experience in contract administration, construction, project coordination, or a related role within the construction or infrastructure industry.
• Basic knowledge of construction contracts, contract administration principles, and commercial management practices.
• Ability to review and interpret contracts, drawings, specifications, and other project documentation

Assets

• Experience working on major infrastructure, transit, or construction projects.
• Knowledge of project delivery models such as Progressive Design-Build (PDB) and Design-Build.
• Knowledge of commercial and compensation models such as Cost-Reimbursable, Target Price, or other risk-sharing contract arrangements.
• Experience using contract management systems, project management systems, or enterprise document management systems.
• Certified Construction Contract Administrator (CCCA), Project Management Professional (PMP), Professional Quantity Surveyor (PQS), Member of the Royal Institution of Chartered Surveyors (MRICS), or a similar professional designation.

Skills

• Apply analytical and problem-solving skills.
• Communicate effectively in a variety of mediums, including verbal, written, and presentation formats.
• Create, document, maintain, and manage information and records.
• Review and organize contract documentation, drawings, specifications, and project records.
• Support contract administration and change management processes.
• Monitor expenditures and maintain accurate contract records.
• Understand and apply contract administration principles and commercial management practices.
• Understand and apply administrative policies, processes, and procedures.
• Build and maintain positive working relationships with internal and external stakeholders.
• Demonstrate strong organizational skills and attention to detail while managing multiple priorities.
• Use office technology, software, and applications, including Microsoft Excel, Word, and PowerPoint.
• Work collaboratively in a team environment.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570 or [email protected] . Any information received related to an accommodation will be addressed confidentially.

General Prohibition in Hiring Process

The TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses, or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:

• The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
• All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
• During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
• You will not disseminate or disclose to any person any interview question.

Should you breach the prohibition of AI tool use, or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.

Relatives of TTC Employees

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.