Coordinator, Sponsorship Foundation

DEPARTMENT SUMMARY

St. Michael's and Providence Foundation (SMPF) is the exclusive fundraising organization to generate and manage philanthropic funds for St. Michael’s Hospital and Providence Healthcare, within Unity Health Toronto. Through multiple lines of fundraising income generation and stewardship activities, SMPF, in conjunction with Unity Health, will define and promote the St. Michael’s and Providence brands to maximize philanthropic revenue and fuel their healthcare, research, teaching, and health equity missions. We will inspire our communities, local, provincial, national and international, to invest in our organizations’ priorities to drive and implement innovation that will equitably support all members of our society to manage and overcome disease and health crises and live healthier lives to create a more inclusive and thriving society. Join us!

POSITION SUMMARY

The Coordinator, Sponsorship, will join a dynamic, diversified, and talented team of event fundraising experts. This role's primary responsibility will be supporting and implementing an event and program sponsorship pipeline through cultivation, solicitation, and stewardship strategies for the Event portfolio, including Urban Angel Golf Classic, Urban Angel Soirée, Angels Den, Paddle Royale, The Providence Way, and various cultivation programs. This position works closely with stakeholders, including senior-level volunteers and board members, to roll out effective and sustainable fundraising events and sponsorship programs to achieve financial targets vital to St. Michael's Hospital and Providence Healthcare.

RESPONSIBILITIES & ACTIVITIES

Fundraising Activities:

• Support the development and project management of the portfolio's sponsorship strategies, measurable goals, and objectives to maximize sponsorship revenue to the Foundation.
• Support the development and execution of the sponsorship portfolio with an annual goal of $2M - $5M
• Maintain comprehensive reports, including events budgets, metrics, and financial statements for all fundraising activities associated with the Sponsorship portfolio.
• Build and maintain the sponsorship prospect lists, gift charts, and revenue budgets for all Signature Events and other sponsored properties.
• Collaborate with the communications team to develop sponsorship solicitation materials, including sponsorship packages, communications and impact reports.
• Organize event-related raffles and auctions.
• Maintain timely, consistent, and accurate donor records in Raiser's Edge.
• Collaborate with teams to identify and build program sponsorship opportunities.
• Implement all pre- and post-event donor recognition to ensure sponsorship agreements and terms are fulfilled.

Volunteer Management:

• Ensure a positive volunteer and committee experience by providing support and administration for various committees and senior-level volunteers.
• Engage in all committee work, ensuring the Foundation provides the best possible volunteer experience in relation to the special events team.

Other:

· Work as a team player to promote a positive and professional work environment and conduct oneself with integrity and respect.

· Act as an ambassador throughout the community to represent the hospital and the Foundation positively.

· Abide by the policies and procedures of Unity Health Toronto and SMPF.

· Abide by the Occupational Health and Safety Act and work safely, reporting incidents immediately to the direct supervisor.

· Perform other duties as assigned to meet the overall goals and objectives of both the events team and the Foundation.

· Operate within the culture and core values of the organization.

KNOWLEDGE & SKILLS

· A university degree

· 2-4 years of progressive experience working in sponsorship fundraising, preferably in a large, dynamic, not-for-profit environment.

· Strong knowledge of the Toronto and Canadian corporate communities and their leadership executives.

· Experience with special events, committee management, and sponsorship solicitation and stewardship.

• Demonstrated excellent communication skills (verbal and written).
• Excellent interpersonal skills and very strong person-to-person relationship-building skills.
• Ability to work with senior leaders, physicians, and other foundations effectively and collaboratively.
• Experience working with volunteers and volunteer committees/boards in a fundraising capacity.
• Excellent project management, organizational, and prioritizing skills; problem-solving and crisis management skills are imperative.
• Excellent organizational skills and demonstrated ability to prioritize multiple and changing demands.
• Proven ability to exercise diplomacy and good judgment.
• Exemplary attention to detail with excellent planning, organizational and time management skills.
• Ability to work independently using an above-average level of initiative.
• Ability to work as a collaborative member of a fundraising team.
• Proficient in the use of all corporate productivity tools including Excel, Word, PowerPoint, and search engines, as well as Raiser's Edge or equivalent donor database management system.
• Ability to maintain confidentiality.
• Demonstrated commitment to and understanding of the mission and values of St. Michael's Hospital.
• Willingness to work flexible hours, including some evenings and weekends.

CONTACTS

• Associate Director, Sponsorships– work collaboratively with their leadership to support sponsorship revenue generation, contributing to the overall fundraising strategy.
• Major Gifts Team – collaborate on joint solicitations.
• Fundraising Committees (including Board Members) – develop sponsorship strategies, support in solicitation and follow-up.
• Events and Community Partnership Team – exchange information and collaborate to grow and develop events portfolio.
• Finance and Operations Team – share financial information.
• Marketing and Communications Team – collaborate on developing key messages and documents for solicitation and stewardship.
• Donors and Prospective Donors – solicit and steward donors.
• Hospital Staff and Physicians – discuss hospital needs and how funds can support them.

ACCOUNTABILITY/INITIATIVE

INDEPENDENT DECISION MAKING

• Originate ideas for improving sponsorship portfolio to meet financial targets.
• Implementation of agreed upon plans.
• Management of specific accountabilities at events.
• Completion of duties within scope of authority.
• Liaise with internal and external volunteers and donors.

CONSULTATIVE DECISION MAKING

• Development of prospect proposals and solicitation strategies.
• Monitoring budgets, objectives, and goals.
• Managing issues with vendors that expand beyond the scope of work.

RESPONSIBILITY FOR RESOURCES

• Raising of funds primarily from sponsors in the $15,000 - $250,000 range.
• Shared team responsibility for annual fundraising goal of $2 - $5 million
• Responsible for monitoring the budget on a weekly basis, and for identifying savings, risks and opportunities.

IMPACT OF ERRORS

Describe examples of typical major errors that could reasonably occur in your major activities/responsibilities listed above, even with due care. Indicate the worst consequences (e.g., waste, delays, time lost, money lost, damage, effect on people).

• Poor relations with sponsors may result in damage to the Foundation and Hospital's reputation and loss of revenue
• Poor relations with committee volunteers and board members could lead to the loss of senior-level volunteers, resulting in a damaged reputation and loss of revenue.
• Loss of large sponsorships could lead to the Foundation not attaining fundraising goals for the year.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

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