Posted 10 days ago
Corporate Clerk
@ W3Global
Waterloo, Ontario
SIGNALS
Overview
W3Global is hiring an experienced Corporate Law Clerk for a full-time, permanent role at its Waterloo, Ontario office, Monday to Friday, in person. The role maintains corporate minute books and filings, supports corporate transactions and reorganizations, and provides administrative support to legal professionals. Salary depends on experience; benefits include dental, extended health, vision, RRSP matching and wellness programs.
Responsibilities:
- Maintain corporate minute books, share registers and records
- Prepare corporate filings with Corporations Canada and the Ontario Business Registry
- Support corporate transactions, reorganizations and due diligence
- Provide administrative support and client contact for legal professionals
Requirements summary:
- 3+ years as a Corporate Law Clerk
- Ontario law clerk diploma certified by The Institute of Law Clerks of Ontario, or equivalent
- Strong working knowledge of Canadian corporate law
- Excellent verbal and written communication
- Proficiency in macOS and Microsoft Office
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-03
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Trade certificate (required) |
| Fields of study | Law clerk |
| Perks mentioned | Retirement plan, Wellness, Transit support |
Summary and details written by AI from the posting; the employer’s posting is the authority.
W3Global
| Field | Value |
|---|---|
| Open jobs on Jobsy | 24 |
Job description
Our client is one of the largest and most respected full-service regional law firms in Ontario. Its diverse team of skilled lawyers provides responsive, high-quality legal services tailored to clients' evolving needs. With a competitive cost structure, the firm is committed to delivering excellent legal services at competitive rates.
The firm is currently seeking an experienced Corporate Law Clerk to join its Waterloo office.
Skills And Qualifications
Corporate Records and Minute Book Maintenance
Salary: Depending on experience.
Benefits
The firm is currently seeking an experienced Corporate Law Clerk to join its Waterloo office.
Skills And Qualifications
- 3+ years of experience as a Corporate Law Clerk.
- Strong focus on minute book maintenance, corporate filings, transactional support, and corporate reorganizations.
- Diploma from a recognized Ontario Law Clerk program certified by The Institute of Law Clerks of Ontario (or equivalent).
- Strong working knowledge of corporate law across Canadian jurisdictions.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize, multitask, and meet deadlines in a fast-paced environment.
- Commitment to client service, a strong work ethic, and a positive, can-do attitude.
- Ability to learn quickly and work independently.
- Strong attention to detail and sound judgment.
- Proficiency in computer applications, particularly macOS and Microsoft Office.
- Ability to handle confidential information with the highest degree of integrity and discretion.
Corporate Records and Minute Book Maintenance
- Maintain corporate and partnership records, minute books, share registers, and other records for Canadian and foreign corporate and partnership entities, including for-profit, non-profit, and professional corporations.
- Draft and prepare annual returns and resolutions, director consents, registers and ledgers, share certificates, bylaws, and shareholder and board resolutions.
- Prepare and complete corporate filings with Corporations Canada and the Ontario Business Registry.
- Handle CBCA/OBCA annual returns, notices of change, initial returns, NUANS searches, and business name registrations.
- Prepare limited partnership declarations and extra-provincial registrations.
- Conduct and prepare PPSA searches and registrations.
- Prepare Articles of Incorporation, Amendment, Continuance, Amalgamation, and Dissolution.
- Assist with corporate transactions, including incorporations, dissolutions, tax reorganizations, and restructurings.
- Support asset and share sales and corporate reorganizations, including amalgamations and continuances.
- Assist with minute book reviews, due diligence, and corporate searches.
- Prepare ancillary documents and pre-closing and post-closing documentation.
- Assist with Ontario limited partnership formations and ongoing maintenance.
- Coordinate document legalization, notarization, and apostilles.
- Provide general administrative support to legal professionals and senior law clerks.
- Assist with tracking billable hours and preparing invoices.
- Manage team calendars, act as a point of contact for clients, and handle routine correspondence.
- Perform additional duties as assigned based on business needs.
Salary: Depending on experience.
Benefits
- Company events
- Dental care
- Extended health care
- On-site parking
- RRSP matching
- Vision care
- Wellness program
- Job Type: Full-time, Permanent
- Schedule: Monday to Friday
- Work Location: Waterloo, Ontario
- Work Arrangement: In-person
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