Divisional Secretary

Title: Divisional Secretary
Department: Nunavut Arctic College
Community: Arviat
Requisition Number: 1112

Type of Employment: Indeterminate

Salary range: $80,652.00 to $91,545.00 per year,37.5hours/week

Northern Allowance: $22,622.00 per year
Housing: Subsidized Staff Housing is not Available
Union Status: Excluded
Closing date: November 27, 2026 @ 11:59 p.m. central time

This employment opportunity is restricted to all Nunavut Inuit.

An eligibility list may be created to fill current and future vacancies across the department in all communities.

The Divisional Secretary provides confidential secretarial and administrative support to various divisions and programs within Nunavut Arctic College (NAC), contributing to the efficient and effective delivery of College operations. The position supports divisional staff by coordinating administrative activities, managing correspondence and records, and ensuring the accurate and timely flow of information. The Divisional Secretary also supports the NAC Finance section by verifying financial transactions entered into the accounting system. Working within applicable College and Government of Nunavut legislation, policies and procedures, the position ensures administrative services are delivered accurately, professionally and confidentially

Main responsibilities for the Divisional Secretary include:

• Providing confidential administrative support, including preparing correspondence, reports, briefing notes and other documents.

• Coordinating meetings, maintaining calendars, preparing meeting materials and assisting with travel arrangements.

• Maintaining accurate filing systems, databases, spreadsheets and administrative records.

• Managing incoming and outgoing correspondence, telephone calls, emails and mail while ensuring confidentiality.

• Supporting financial administration by maintaining financial records and verifying information.

• Monitoring staff attendance, ordering office supplies and supporting daily office operations.

• Updating administrative procedures and filing practices to improve efficiency.

The knowledge, skills, and abilities required for this job are usually obtained through a High school diploma or equivalent with one (1) year of related office/administrative experience. The ability to communicate in Inuktut is a requirement. Experience in records management and additional administration training (certificate or diploma), such as secretarial studies is an asset.

The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in Inuktut is required for the position. Knowledge of Inuit communities, culture, land,Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets.

• The Government of Nunavut is committed to creating a representative workforce; therefore, priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy.
• Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered.
• Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position. This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check.
• Applicants may submit their resume in any of the Official Languages of Nunavut.
• Only those candidates selected for an interview will be contacted.
• The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.

Nunavut Arctic College

Nunavut Arctic College (NAC) is Nunavut’s post-secondary institution and a cornerstone of lifelong learning in the territory. Rooted in Inuit knowledge and guided by innovation, NAC delivers transformative programs in health and wellness, teacher education, trades and technology, business, and the arts. Through its three regional campuses, research institute, cultural centre, and 25 Community Learning Centres, NAC inspires personal growth, strengthens communities, and helps shape a vibrant, self-reliant future for Nunavut.

The Government of Nunavut was selected as one of Canada’s Best Diversity Employers, Top Employers for Young People and recent graduates. With one of the fastest growing and youngest populations in Canada, Nunavut is a dynamic, vibrant territory, committed to becoming an even better place for future generations. As a government, we are strengthening our unique model of governance - one that integrates Inuit societal values, promotes use of the Inuktut language, achieves a representative public service, and collaborates with partners to achieve the promise of Nunavut. Successful applicants will enjoy a competitive salary, medical and dental benefits, a defined benefit pension plan, relocation privileges and opportunities for training and career advancement.