Documentation Management Lead

As a member of the Operational Excellence team, the Documentation Coordinator is responsible for the organization, control, and compliance of documents within Borea’s Quality Management System. Serving as the primary point of contact for document management, this individual supports teams in applying best practices, managing controlled documents, and coordinating the archiving of project records. Development and Maintenance of the Document Management System:
• Develop, maintain, and continuously improve document management processes, procedures, and tools related to the Quality Management System (QMS).
• Administer document management platforms, including SharePoint and the Microsoft 365 environment.
• Coordinate project document closeout activities and ensure the traceability of archived records

ISO 9001 Compliance and Best Practices:
• Support activities related to ISO 9001 certification.
• Manage controlled documents, templates, registers, naming conventions, and corporate document structures.
• Conduct document audits, follow up on non-conformities, and recommend corrective actions.
• Ensure the management, control, and continuous improvement of documented information within the Quality Management System.
• Ensure document compliance, accessibility, integrity, and traceability.
• Participate in continuous improvement initiatives and support audits related to the Quality Management System.

Internal Support and Training:
• Serve as the primary point of contact for document management across internal teams.
• Train and support users on document management processes, tools, and best practices.
• Coordinate document consultation, review, validation, and approval activities
• Support teams with document filing, classification, retention, and archiving.

This role could be for you if you have:
• Education in document management, records management, information management, business administration, or a related field.
• A minimum of five (5) years of experience in document management or information management
• Experience working within a Quality Management System environment.
• Strong knowledge of ISO 9001 requirements and best practices.
• Proficiency with SharePoint, Microsoft 365, and document management tools.
• Experience in the construction industry or project management environment (asset).
• Experience with Procore or an Electronic Document Management System (EDMS) (asset).
• Strong organizational, planning, and prioritization skills.
• Excellent attention to detail, autonomy, sound judgment, and initiative
• Strong analytical, problem-solving, and process improvement capabilities.
• Excellent communication, collaboration, and training skills.
• Proficiency in French, both spoken and written.
• Advanced English language skills, both spoken and written, required to interact regularly with clients, partners, and colleagues across Canada. The role involves participating in coordination meetings and providing project status updates to English-speaking stakeholders. • A minimum of 4 weeks of vacation starting on day one

• Personal days you can use whenever you need them
• A competitive group insurance benefits package
• Group RRSP with up to 5% employer matching
• Employee Share Ownership Program – become a partner in our success
• Support for your professional development and career growth
• Monthly cellphone allowance
• Various mobility allowances and premiums to support your work Borea’s values are deeply rooted in the energy landscape. We take care of each other, ensuring that our teams thrive in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea, in collaboration with its various solar and wind construction partners, is committed to finding increasingly innovative solutions with the goal to commit to quality and responsibly and sustainably energizing future generations.

Borea Construction is committed to fostering a diverse and representative workforce and an inclusive workplace where all employees are treated equitably. We recognize that structural barriers shape professional experiences and qualifications. For this reason, we encourage individuals to apply even if they feel the position may be out of reach.