Posted last month
Executive Assistant
@ MacDonald Search Group
Vancouver, British Columbia
Overview
MacDonald Search Group is hiring a full-time Executive Assistant to the CFO for a global industrial leader's downtown Vancouver head office. The role manages executive calendars, travel, board committee materials and presentations, and provides backup across the executive administrative team. The posting asks for 3+ years of senior executive support experience and advanced MS Office skills, and offers a generous compensation package.
Responsibilities:
- Manage executive calendars, email and competing priorities
- Coordinate domestic and international travel and expenses
- Own board committee agendas, logistics and materials
- Create financial presentations and briefing notes
- Provide backup support across the executive administrative team
Requirements summary:
- 3+ years in senior executive support
- Financial literacy and comfort with executive reports
- Advanced MS Office and digital collaboration tools
- Exceptional written and verbal communication
- Integrity with confidential information
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-14
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: moderate · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
MacDonald Search Group
| Field | Value |
|---|---|
| Open jobs on Jobsy | 19 |
MacDonald Search Group is proud to partner with a major world player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability, and operational excellence. Beyond their industry leadership, they have built a standout reputation as a generous corporate citizen and an exceptional place to grow a long-term career. Working in our client's downtown Vancouver head office with spectacular views, the successful candidate will enjoy a truly inspiring professional environment.
About the Role
Reporting directly to the CFO, the Executive Assistant plays a vital role as a trusted partner, driving administrative excellence and enabling the CFO to focus on strategic leadership. Operating in a fast-paced, collaborative, and global environment, you will oversee high-level administrative functions, manage executive workflows, and support the broader Finance Leadership Team and Executive Office.
Key Responsibilities
- Calendar & Workflow Management: Proactively manage complex executive calendars, email flow, and competing priorities across global time zones with utmost discretion.
- Travel & Expense Management: Coordinate intricate domestic and international travel itineraries, accommodation, and transport for the CFO and CEO; manage expenses and resolve travel issues proactively.
- Board & Committee Support: Own agendas, manage logistics, and compile accurate presentation decks and pre-reading materials for Board of Directors committees (Audit, Finance, & Risk) and leadership forums.
- Executive Presentations & Research: Create visually compelling presentations of financial data and synthesize research/market data into structured briefing notes.
- Team Collaboration & Backup Support: Partner closely with the Executive Assistant to the CEO and provide seamless backup support across the executive administrative team to foster a positive, supportive workplace culture.
Qualifications & Experience
- Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.
- Financial Literacy: Comfortable with financial terminology, basic market concepts, budgets, and executive-level reports.
- Technical Skills: Advanced proficiency in MS Office (PowerPoint, Excel, Word, Teams) and modern digital collaboration tools.
- Core Competencies: Exceptional written/verbal communication, sharp analytical skills, high cross-cultural sensitivity, and flawless attention to detail.
- Professional Attributes: Proven integrity handling confidential info, high adaptability under pressure, and a proactive, solutions-oriented approach.
The successful candidate will be rewarded with a generous compensation package and will be joining a prominent Vancouver organization with an exemplary corporate culture. Interested candidates are asked to submit their resume ASAP.
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