Executive Assistant to the Consul General

Join Our Team! We Are Hiring an Executive Assistant to the Consul General.

About the Consulate General of Israel in Toronto

The Consulate General of Israel in Toronto represents the Government of Israel in Ontario and the Western Provinces and Territories of Canada. In addition to providing consular services, the Consulate promotes mutually beneficial cooperation between Israel and Canadian partners in government and across civil society in fields including hi-tech and innovation, arts and culture, and inter-community relations. Our goal is to build concrete partnerships and exchanges that enhance understanding

between the two countries and deliver real benefits to both Israel and Canada.

About the Role

The Consulate General of Israel in Toronto is seeking a highly organized, proactive, and resourceful professional to serve as Executive Assistant to the Consul General.

This full-time position provides direct administrative and executive support to the Consul General, ensuring the efficient management of daily operations, schedules, correspondence, and official engagements. The successful candidate will serve as a key point of contact for the Consul General's office, working closely with diplomatic staff, government officials, community leaders, and external stakeholders.

The role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a dynamic environment.

Roles and Responsibilities

1. Manage and coordinate the Consul General's calendar, including scheduling meetings, appointments, official engagements, and events
2. Serve as a primary point of contact for the Consul General's office, handling incoming correspondence, inquiries, and meeting requests with professionalism and discretion;
3. Draft and manage official correspondence, emails, invitations, and other administrative documents;
4. Coordinate meetings with government officials, diplomatic representatives, community leaders, business executives, and other stakeholders, ensuring appropriate preparation and follow-up;
5. Prepare daily and weekly schedules, meeting agendas and other documents to support the Consul General's activities;
6. Liaise with internal departments and diplomatic staff to facilitate information sharing and coordinate priorities
7. Assist in the planning and execution of official receptions, diplomatic events, and high-level visits;
8. Maintain organized records, contact databases, correspondence, and administrative files, ensuring accuracy and confidentiality;
9. Monitor pending matters, track follow-up actions, and proactively identify scheduling conflicts, deadlines, and operational needs;
10. Demonstrate flexibility and willingness to undertake additional responsibilities as assigned by the Consulate.

Essential Requirements

1. Excellent organizational and time-management skills, with the ability to prioritize multiple tasks, manage complex schedules, and meet deadlines;
2. Exceptional interpersonal and communication skills, with a professional demeanor and the ability to interact respectfully with senior officials, diplomatic representatives, and external stakeholders;
3. Strong written communication skills, including the ability to draft clear, polished, and professional correspondence;
4. Strong attention to detail, adaptability, and the ability to remain composed and efficient under pressure;
5. Demonstrated discretion, reliability, and the ability to handle sensitive information;
6. A proactive, resourceful, and solution-oriented approach, with the ability to anticipate needs, take initiative, and work independently;
7. Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

Employment Details

Job Type: Full-time, in-person position — Office located in downtown Toronto.

Salary is commensurate with experience and qualifications.

Qualified candidates are invited to send their cover letter and CV by email to [email protected].

Please note that only shortlisted applicants will be contacted, and that any offer of employment is contingent upon adequate security clearance.

The Consulate General of Israel is an equal opportunity employer.