Faculty Research Finance Administrator

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This permanent position is based in the Finance Office of the Faculty of Engineering.

Position Summary:
Provide financial and accounting services centrally, or in a Faculty/department/unit, to support the recording and reporting of the University’s financial position. Develop and implement financial, accounting, audit, investment, risk, and procurement strategies. Provide financial information and analysis, evaluate business and financial implications of investment proposals, implement and monitor financial and accounting policies and procedures, develop and implement financial controls, process and monitor financial transactions. Audit various operations of the University. Invest University’s endowment trust, pension funds or other funds. Manage insurance claims and risk practices. Ensure effective procurement strategies and provide procurement services to the University community.

Primary Responsibilities:

• Act as a primary point of contact for Researchers requiring financial / administrative assistance during the post award management of their research funding
• Communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies
• Provide relevant training to local users and act as a help desk where collaboration is necessary to roll out new systems, processes, or other tools which will facilitate research administration
• Review fund balances and expiry dates in collaboration with Research Financial Management Services (RFMS) and Office of Sponsored Research for planning purposes and ensure continuity / renewal of funds where applicable
• Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies
• Promote sound record retention practices to PIs (Principal Investigators) to facilitate ease of access and compliance with all regulatory policies for retention of documents
• Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities
• Verify reporting deadlines and remind PIs to ensure smooth research activities
• Assist with the correction of ineligible expenditures charged to research grants or other funds
• Review and approve Expense Reimbursement Claims to ensure compliance with applicable policies
• Approve costing allocations for appointments and reappointments on Workday as Finance Partner
• Initiate and process a number of accounting activities such as opening funds, journal entries, supplier invoices, cheque deposits and Past Payroll Adjustments
• Participate in Special Projects

Other Qualifying Skills and/or Abilities:

We are seeking a diligent colleague with strong attention to detail, interested and motivated to support the community (students, professors, colleagues) in financial and accounting activities.

• Experienced as a primary point of contact, providing explanations, guidance and training on policies and procedures related to post-award funds from granting agencies and internal McGill funds.
• Demonstrated experience with research funds finance administration.
• Knowledge of financial processes, such as but not limited to McGill Marketplace, accounts payable, accounts receivable invoicing, different/general budget procedures, financial research administration, and Tri-Agency grants regulations.
• Proven ability to prioritize and meet specific deadlines.
• Able to show attention to detail without losing sight of the bigger picture and to work autonomously and as part of a diverse and closely-knit team.
• Ability to interact effectively with students, staff, and faculty of all levels and backgrounds.
• Demonstrated ability to work in a PC environment, already advanced in using Excel, Minerva, Banner (FIS), Crystal Reports, and Workday.
• Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III Related Experience /

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director Finance

Position End Date (If applicable):

Deadline to Apply:

2026-11-11

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].