Fleet & Logistics Coordinator (12M Contract)

When you join East Penn Canada, you become part of a leading battery solutions provider, serving essential industries across Canada. Our teams support transportation, motive power, backup power, and consumer markets by helping the business operate efficiently, serve customers effectively, and make informed decisions every day. We offer meaningful work, opportunities to grow, and the stability of a strong, national organization supported by programs and benefits designed to help you thrive.

The Fleet and Logistics Coordinator is responsible for supporting East Penn Canada's national transportation and fleet operations by coordinating inbound, outbound, and reverse logistics activities while ensuring exceptional service to internal and external customers.

This 100% on-site contract position is based out of our beautiful Head Office location in Courtice, ON. The Fleet & Logistics Coordinator plays a vital role in maintaining the efficient flow of goods across our network of 20 operating locations from coast to coast while supporting transportation compliance, fleet performance, and cost management initiatives.

As a key member of the Logistics Team, the Fleet & Logistics Coordinator contributes to operational excellence by identifying opportunities for continuous improvement, monitoring performance metrics, supporting transportation planning, and helping ensure the safe and efficient operation of East Penn Canada's transportation network.

Key Responsibilities

• Coordinate inbound freight activities including carrier selection, shipment scheduling, bill of lading preparation, and pickup and delivery arrangements
• Coordinate outbound shipments by selecting appropriate carriers and fleet resources while providing freight quotations as required
• Monitor shipments in transit, provide proof of delivery documentation, and respond to transportation delays or service disruptions
• Maintain accurate records within fleet management, GPS, fuel card, and related transportation systems
• Analyze carrier performance and fleet utilization trends while identifying opportunities for improvement
• Monitor transportation and fleet-related KPI's and assist with implementing cost-saving initiatives
• Support cost reduction projects and continuous improvement activities within the Logistics Team
• Review daily vehicle inspection reports and coordinate appropriate corrective actions when required
• Ensure vehicles remain properly maintained, licensed, and safety certified
• Ensure shipping documentation complies with applicable transportation regulations, customs requirements, and health and safety standards
• Provide occasional support coordinating preventative maintenance programs, safety inspections, and seasonal tire changes
• Coordinate vehicle breakdown response, recovery, repairs, and rental vehicle arrangements when necessary
• Liaise with external repair facilities to obtain, review, negotiate, and approve repair estimates
• Support business continuity efforts by minimizing vehicle downtime and maintaining operational readiness
• Communicate effectively with drivers, carriers, operations teams, and service providers to ensure timely resolution of transportation issues

Experience & Qualifications

• Minimum 2 years of experience in logistics coordination, transportation, fleet administration, or a related function
• Experience working within distribution, transportation, automotive, manufacturing, or related operational environments considered a major asset
• Strong proficiency with Microsoft Office applications including Outlook, Excel, and Word
• Experience using ERP systems (SAP preferred) and transportation or fleet management software
• Strong analytical and problem-solving abilities with the capacity to identify trends and recommend solutions
• Excellent verbal and written communication skills in English
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Demonstrated customer service focus and professional approach to stakeholder interactions
• Ability to work independently while contributing effectively within a team environment
• Bilingualism (English/French) is considered an asset

Other Considerations:

• Background checks including criminal checks and professional references are required as a condition of employment
• Applicants who are interviewed for this position will receive a notification regarding the hiring decision within 45 days of their final interview date

• Hiring range for this role is estimated at $50,000 to $65,000 annually (actual salary to be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data)

Join a team within the battery industry that values your contributions and invests in your long-term success.

“What Powers You” matters. Here’s how we support our corporate and support teams:

• Competitive compensation with results-based rewards and annual merit increases tied to performance
• 100% employer paid health and dental benefits, plus insurance coverage, a Health Spending Account, and paid sick days to support your health and wellbeing
  Profit sharing and deferred profit-sharing programs to support long-term financial planning
• Career growth opportunities, with many roles across our four divisions filled through internal promotions
• Industry leading training and development, including inhouse learning opportunities and tuition reimbursement to support continued growth
• A collaborative, team-based work environment where contributions are recognized and valued
• Employee discounts on batteries, plus access to exclusive deals on popular brands

AI Usage:

East Penn Canada uses artificial intelligence tools to support our recruitment process and improve the candidate experience, such as helping organize applications or highlight relevant qualifications. AI is not used to make hiring decisions. All hiring decisions are made by our recruitment team and hiring managers, who are trained to use these tools responsibly.

Application Process:
Applicants must be legally eligible to work in Canada to be considered. We thank all applicants for their interest, however, only those selected for an interview will be contacted by phone, email, and for some roles, by text message. All offers of employment are contingent upon the successful completion of thorough background checks, which may include criminal, credit, professional references, driver’s abstracts, and/or education/credentials verification.

Accessibility and Inclusion:

East Penn Canada is an equal opportunity employer committed to diversity, inclusion, and accessibility. We welcome applicants from all backgrounds and will provide reasonable accommodations for candidates with disabilities, upon request.