Graphics Coordinator — Independent Contractor

Graphics Coordinator — (Independent Contractor)

Scarab Digital | Vancouver-based | Hybrid (Remote Possible)

A production-facing coordination role for active film and television work — focused on planning, briefs, client communication, staffing, budget discipline, and quality control across UI/FUI and on-screen graphics builds.

The Short Version

You’ll do well here if you:
• Can take a loose brief and turn it into a clear, actionable plan
• Are comfortable working directly with clients, production, and artists
• Know how to balance creative, budget, and schedule
• Take ownership and follow things through

If that sounds like you, keep reading.

The Opportunity

We’re looking for a freelance Graphics Coordinator who can bridge between Production and the Design team while keeping the work moving at a high level.

This role is less about making the art and more about understanding what the story needs, how to achieve it, turning that into a clear plan, assigning the right people, and ensuring the work lands properly.

This is project-based contract work tied to active productions, with the goal of building an ongoing working relationship with the right person. Many of the people we work with stay in rotation across multiple productions because they are reliable, thoughtful, and strong under pressure.

What We Do

Scarab Digital designs and builds on-screen graphics for film and television; everything from phone interfaces, text conversations, social feeds, and laptop systems to broadcast graphics, surveillance visuals, radar systems, and speculative UI/FUI.

These graphics are not decorative. They need to read instantly, feel true to the world, and help propel the story forward on screen.

What You’ll Own End-To-End

• Read scripts, make break-downs, identify all on-screen graphic needs
• Translate production needs into clear scopes, timelines, staffing plans, and budgets
• Build strong creative briefs that give designers everything they need to execute properly
• Attend internal and client/production calls and turn ambiguous conversations into actionable next steps
• Coordinate directly with production, clients, and other departments to gather assets, approvals, and missing information
• Assign the right number of artists with the right skill mix as work evolves
• Track budgets, schedules, revision cycles, and risk points across multiple builds
• Review work for story alignment, clarity, continuity, and readiness before it goes out
• Submit work for clearance and approval, gather feedback, and communicate direction back to designers clearly and constructively
• Keep everything moving on time, on budget, and at a high standard through constant change

Some hands-on design ability is a requirement.

You’ll Thrive Here If

• You take ownership of outcomes, not just tasks
• You can hear/see a messy brief and turn it into a clear plan
• You protect budget and schedule without flattening the creative (always striving to take creative from good to great!)
• You communicate with calm, precision, and follow-through especially under pressure
• You’re comfortable being the connective tissue between production, clients, and designers
• You understand the difference between “done” and actually ready, with a clear understanding of how the graphics will play in an on-set environment
• You know how to work with different personalities and get the best out of them

This Role Is Probably NOT A Fit If

• You prefer to be given a fully defined plan rather than creating one
• You avoid direct communication when things are unclear
• You’re more comfortable with admin than with creative judgment
• You prefer creative work but don’t enjoy budgets, staffing, or timelines

Core Requirements

• 3–7 years of experience in creative production, graphics coordination, motion graphics producing, post-production coordination, or similar
• Experience working in fast-paced environments with multiple stakeholders and shifting priorities
• Strong understanding of motion graphics/design workflows (briefs, assets, revisions, approvals, delivery)
• Excellent communication skills; able to translate between production and design clearly
• Strong budgeting, scheduling, and resource planning skills
• Strong attention to detail and quality control instincts
• Confidence running meetings and keeping people aligned without creating noise
• Experience with tools like Wrike, Illustrator, Protopie, or similar

Strong Assets

• Film or television production experience
• Experience with UI, FUI, or on-screen graphics
• A design or motion background that helps you understand the work deeply
• Experience reviewing work for story clarity and production readiness
• Ability to step in on a design task when needed

How We Work With Contractors

This is freelance contract work, not a full-time role.

Work is typically remote, with in-studio space for collaboration available.

Projects ebb and flow, but this posting is tied to real work and real demand.

When someone consistently adds value here, we prioritize working with them again and again. Many of our contractors we have been working with on a variety of projects for years. .

Application Process

We use a short written screen to understand how you think, plan, and communicate.

Selected applicants may be invited to:
• a CliftonStrengths assessment
• an in-person interview

We keep the process focused and respectful of your time.

Final Note

This role matters because it protects the creative from chaos without slowing the work down.

We’re looking for someone who can:
• create clarity
• earn trust
• raise the experience level of the entire process for Production and Designers

If that’s how you work, we’d like to hear from you.