Hoist Coordinator

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Oxford Builders Supplies Inc. joined the EllisDon Group as our full-service equipment and maintenance division. We are a full-service equipment and maintenance supplier, providing a broad range of new and used equipment to the construction industry. Tower cranes, construction hoists, scaffolding, safety fence, concrete formwork, architectural specialties along with numerous other construction necessities. Oxford Builders Supplies is committed to providing the industry with the best quality equipment and excellent service.

Since the formation of Oxford Builders Supplies in 1960, it has been our goal to provide exceptional customer service and low prices on safe and reliable equipment to the construction industry. But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements. In addition, our staff can quickly and efficiently train your employees to use our equipment. But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements. In addition, our staff can quickly and efficiently train your employees to use our equipment.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work inand our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Hoist Coordinator will:

• Coordinate hoist projects, including installations, jumps, dismantles, scaffolding, trucking, and inspections.
• Maintain hoist schedules, calendars, location tracking, and rough timelines using spreadsheets and internal systems.
• Communicate with construction sites to confirm schedules, site readiness, and project timelines.
• Prepare and distribute schedules, timelines, Safe Work Procedures (SWPs), and job documentation to sites and crews.
• Coordinate daily communication with field crews regarding work assignments, scheduling changes, overtime requirements, and operational updates.
• Coordinate and arrange travel and accommodation logistics for hoist technicians as required.
• Coordinate daily and upcoming shop manpower requirements and liaise with the Shop Foreman on next-day duties.
• Prepare, distribute, and file picklists for hoist and scaffold crews.
• Schedule inspections and coordinate third-party services, including NDT inspections.
• Maintain hoist logbooks and manage TSSA documentation, including drawings, tags, licenses, inspection reports, and certificates.
• Organize and maintain hoist project folders within SharePoint/O Drive.
• Coordinate scaffolding activities and maintain communication with scaffold teams.
• Manage trucking logistics, including internal and external scheduling, purchase orders, Bills of Lading, and invoice processing.
• Issue mobile equipment purchase orders and process mobile and trucking invoices.
• Track extra materials remaining on site and arrange retrieval as required.
• Support hoist rental contracts, billing documentation, inventory tracking, and work order completion.
• Enter, update, and maintain accurate data using Excel and company systems.
• Collect, review, and file timesheets related to hoist operations.

Is this the right role for you?

• Two to four years of coordinating experience, preferably in construction, equipment rental, or industrial services.
• Strong organizational, scheduling, and multitasking skills.
• Excellent verbal and written communication skills with a professional demeanor.
• Outgoing, confident, and relationship-focused personality with the ability to build rapport and communicate effectively with site personnel, crews, vendors, and internal teams.
• High attention to detail and strong documentation skills.
• Proficiency in Excel and familiarity with shared drives, calendars, and operational systems.
• A diploma or post-secondary education in Administration, Operations, Construction Management, Project Coordination, or a related field would be an asset.
• Please note that this role is based in the office.
• The salary range for this job is $60,000-$70,000

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.