Posted 20 days ago
HR & Recruitment Coordinator
@ MarkiTech.AI
Oakville, Ontario
SIGNALS
Overview
MarkiTech.AI is hiring a part-time HR & Recruitment Coordinator to handle recruitment, HR documentation and general administration. The role starts on an in-person schedule and will move to five days per week in the Oakville office. Preference goes to candidates in or near Oakville, Burlington or Mississauga.
Responsibilities:
- Manage job postings and screen candidates
- Coordinate interviews and onboarding
- Prepare offer letters and HR documents
- Maintain employee records and leave tracking
- Provide general administrative support
Requirements summary:
- Prior HR, recruitment or administration experience
- Recruiting and screening experience strongly preferred
- Strong written and verbal communication
- Excellent organization and attention to detail
- Microsoft Office or Google Workspace proficiency
Tools & skills
Benefits mentioned
Paid time off
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-25
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Human resources |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
MarkiTech.AI
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Job description
About the Role: We are looking for a proactive and organized HR & Recruitment Coordinator to support our growing team.
This is a hands-on role combining human resources, recruitment, employee support, and general administrative responsibilities.
The position will initially operate on a in person work schedule, candidates must be comfortable transitioning to working from our Oakville office five days per week in the future.
Due to the long-term in-office requirement, preference will be given to candidates who live in or within a reasonable commuting distance of Oakville, Burlington, or Mississauga.
Key Responsibilities: Recruitment & Hiring:
This is a hands-on role combining human resources, recruitment, employee support, and general administrative responsibilities.
The position will initially operate on a in person work schedule, candidates must be comfortable transitioning to working from our Oakville office five days per week in the future.
Due to the long-term in-office requirement, preference will be given to candidates who live in or within a reasonable commuting distance of Oakville, Burlington, or Mississauga.
Key Responsibilities: Recruitment & Hiring:
- Manage job postings and source candidates through various recruitment platforms.
- Review and screen resumes based on job requirements.
- Conduct initial candidate screening calls.
- Coordinate interviews between candidates and hiring managers.
- Communicate with candidates throughout the recruitment process.
- Prepare offer letters and employment documentation.
- Assist with reference checks and pre-employment requirements.
- Maintain candidate records and recruitment trackers.
- Coordinate with staffing agencies and external recruiters when required.
- Coordinate employee onboarding and offboarding.
- Maintain accurate and confidential employee records and HR documentation.
- Prepare employment letters, agreements, amendments, and other HR documents.
- Assist with employee benefits administration.
- Track vacation, leaves, attendance, and other employee information.
- Respond to general employee HR questions and requests.
- Support HR policies, procedures, and internal communications.
- Assist management with employee relations and HR administrative matters.
- Help ensure HR processes and documentation are consistent with company policies and applicable Ontario employment requirements.
- Provide general administrative support to management and the team.
- Maintain organized electronic and physical files.
- Schedule meetings, interviews, and internal appointments.
- Prepare documents, spreadsheets, reports, and correspondence.
- Assist with office coordination and day-to-day administrative activities.
- Assist with basic administrative/finance-related tasks when needed.
- Take on additional administrative duties based on business needs.
- Previous experience in HR, recruitment, office administration, or a similar role.
- Experience recruiting and screening candidates is strongly preferred.
- Good understanding of general HR practices and employment documentation.
- Familiarity with Ontario employment standards and HR practices is an asset.
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Comfortable handling confidential employee and company information.
- Strong working knowledge of Microsoft Office and/or Google Workspace.
- Able to manage multiple priorities and work independently.
- Professional, dependable, and comfortable working directly with employees and management.
- Candidates should be located in Oakville, Burlington, Mississauga, or the surrounding area and must be able to commute reliably to our Oakville office.
- This position role Part-time, five-day-per-week in-office position in Oakville.
- Candidates must be comfortable with this requirement before applying.
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