Posted last month
Legal Assistant
@ Smart & Biggar
Ottawa, Ontario
SIGNALS
Overview
Smart & Biggar is hiring a Legal Assistant for its national patent team to give operational support to patent agents and lawyers. The role covers CIPO filings, deadline tracking, client reports and general administration. The posting gives a base salary of $53,000 to $80,000.
Responsibilities:
- Prepare and file patent correspondence with CIPO
- Analyze patent office documents and write client reports
- Track statutory and internal deadlines
- Perform administrative duties, time entry and billing
- Prepare correspondence to clients and foreign associates
Requirements summary:
- Legal or general administrative assistant diploma
- 2+ years as an assistant in legal or professional services
- 1+ year experience in intellectual property
- Excellent communication and interpersonal skills
- Strong attention to detail and organization
- Proficiency in MS Office
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-13
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (required) |
| Fields of study | Legal assistant, General administrative assistant |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Smart & Biggar
| Field | Value |
|---|---|
| Open jobs on Jobsy | 7 |
Job description
What We Do.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
We are currently looking for a Legal Assistant to join our national patent team. In this role you will be part of our administrative team providing operational support to our patent agents and lawyers.
This role will fill an existing vacancy.
Responsibilities.
The base salary for this role will be positioned between $53,000 - $80,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.
--
Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
We are currently looking for a Legal Assistant to join our national patent team. In this role you will be part of our administrative team providing operational support to our patent agents and lawyers.
This role will fill an existing vacancy.
Responsibilities.
- Prepare and file patent correspondence and related documents with the Canadian Intellectual Property Office (CIPO)
- Analyze documents received from the patent offices and write associated client reports
- Track and ensure compliance with statutory and internal deadlines
- Perform general administrative duties including creation of outgoing correspondence, time entry, preparation of invoices/billings and record management (in a paperless environment)
- Prepare correspondence to clients, foreign associates, CIPO, and other parties as required
- Other duties may be assigned or amended as required
- Legal or General Administrative Assistant Diploma
- 2+ years’ experience as an assistant in a legal or professional services environment
- 1+ year experience in intellectual property
- Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff
- Excellent attention to detail, highly organized and proactive
- Highly proficient in MS Office and ability to learn new software and technology quickly
The base salary for this role will be positioned between $53,000 - $80,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.
--
Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
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