Logistics and Operations Coordinator

Power the Events That Shape Industries

Want a role that combines business operations, technology, logistics, and real-world execution- all inside a fast-growing SaaS company?

At PheedLoop, we build critical technology for the global events industry. From conferences and trade shows to hybrid and virtual experiences, our software powers high-impact events around the world. As one of Canada’s fastest-growing event technology companies, we design systems that simplify, automate, and monetize events, including self-check-in hardware, smart badges, and a powerful SaaS platform. We move fast. We listen to customers. We build quickly. And we care deeply about delivering real results.

We’re really proud of what we’ve built and even more excited for what’s ahead. If you’re someone who embraces challenges, stays motivated to learn, and is ready to raise the bar for the industry, you’ll fit right in. Here, you won’t just work with cutting-edge technology; you’ll work alongside exceptional people with sharp minds, big ambition, and a drive to build something meaningful.

What Will My Impact Be?

At PheedLoop, events are powered through a combination of software, operational excellence, and technical execution. As a Field Technical Operations Associate, you’ll play a critical role in making sure our event technology is delivered, prepared, configured, and operationally ready for events happening across North America. This role combines logistics coordination, technical setup, operational planning, and hands-on execution inside a fast-growing SaaS company.

You’ll work closely with cross-functional teams across Customer Success, Operations, and Event Delivery to ensure every event runs smoothly behind the scenes. This is not a traditional warehouse role or a repetitive desk job. It’s a hybrid operational role designed for someone who enjoys balancing coordination, problem-solving, technology, and hands-on execution in fast-paced environments. Whether it’s preparing smart badges for thousands of attendees, coordinating nationwide shipments, troubleshooting event hardware, or improving operational systems internally your work will have a direct impact from day one.

Your Day-to-Day

You’ll help coordinate and execute the operational backbone behind hundreds of events powered through PheedLoop. Responsibilities include:

• Coordinate end-to-end operational workflows for event hardware, kiosks, badges, and shipping logistics
• Prepare, configure, test, and quality-check event technology before deployment
• Support implementation and operational readiness for upcoming events across North America
• Act as a key operational point of contact between internal teams, shipping partners, and vendors
• Track inventory, hardware movement, and operational timelines across multiple concurrent events
• Troubleshoot operational and technical issues proactively to ensure smooth event execution
• Support onsite event logistics and execution when required
• Build and improve internal operational processes to support a rapidly scaling company
• Collaborate closely with Customer Success, Product, and Operations teams to ensure a seamless customer experience
• Assist in maintaining organized operational systems, inventory processes, and event preparation workflows

What You’ll Need to Succeed

• 1+ year of experience in operations, logistics coordination, implementation, event operations, customer-facing operations, or related environments preferred but not required
• Preferred University, college, or post-secondary education in Business, Supply Chain, Operations, Logistics, or related programs
• Strong organizational skills with the ability to manage multiple moving parts simultaneously
• Strong attention to detail and ability to execute accurately under tight timelines
• Comfortable working with technology, hardware, and operational systems
• Strong communication and problem-solving skills
• Ability to adapt quickly in fast-paced environments
• A proactive mindset with willingness to take ownership and improve processes
• Recent graduates are strongly encouraged to apply

This Role Is Great For Someone Who:

• Enjoys solving operational problems in fast-paced environments
• Likes balancing office coordination with hands-on execution
• Wants exposure to technology, SaaS operations, and live events
• Prefers variety over repetitive desk work
• Wants to grow into leadership, implementation, customer success, or operations management roles over time
• Enjoys seeing their work come to life in real-world environments

Perks that hit different

🩺 Enjoy 100% employer-paid health coverage because your well-being matters.

🚇 Work from an office directly connected to the TTC subway, making your commute smooth and stress-free.

🍜 Join team lunches, learning opportunities, and company outings that make growth and networking part of the experience.

🚀 Be part of an ambitious, high-performance culture surrounded by people who love building big things.

🎤 Get exposure to major conferences, global brands, and large-scale live events powered through technology.

The Kind of People We’re Looking For

We’re looking for ambitious people who work hard, think big, solve problems fast, and know how to enjoy the journey along the way. On a small team like ours, your impact won’t be “someday” it’ll be immediate. You’ll take on real responsibility early, move quickly, and help power events experienced by thousands of attendees around the world. Your work at PheedLoop will matter from day one. Learn more about what it’s like to work at PheedLoop by visiting our Careers Page

Please note: This role is an existing vacancy. We do not use artificial intelligence or automated decision-making tools in our hiring process.