Posted 16 days ago
Maintenance Coordinator
@ BGIS
Toronto, ON · New Brunswick · Quebec
Overview
BGIS is hiring a Maintenance Coordinator for a full-time role managing equipment data, preventative maintenance schedules, job plan documentation and CMMS end-user training. The work centres on data integrity, technician workload planning and KPI work-order metrics. The posting states a salary of $47,118 to $58,897 per year.
Pay:
$47,118–$58,897 a year
Responsibilities:
- Maintain equipment database and preventative maintenance program
- Create preventative maintenance schedules based on assets
- Prepare job plans and gather work procedures from stakeholders
- Generate reports for managers and the team
- Train CMMS end users
Requirements summary:
- 1 to 3 years of facility services administration experience
- Community college diploma or equivalent training
- Strong administrative and organizational skills
- Strong attention to detail and data accuracy
- Proficient with MS Office and MS Copilot
Tools & skills
Source and dates
Employer career site / ATS feed · oraclecloud
- Employer posting date
- 2026-10-21
- First seen by our source
- 2026-10-21
- Source record updated
- 2026-10-21
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
BGIS
| Field | Value |
|---|---|
| Headquarters | Markham |
| Open jobs on Jobsy | 568 |
| SUMMARY |
The Maintenance Coordinator is responsible for equipment data collection job plan documentation, job plan tasking, preventative maintenance scheduling, data reporting and CMMS end user training. Ensures adherence to policies and procedures ensuring data integrity, quality planning, and KPI work order metrics are achieved by team.
| KEY DUTIES & RESPONSIBILITIES |
Asset Management
- Maintains and updates equipment data base and preventative maintenance program.
- Provides data collection procedures, forms and checklists to support data inputs into service maintenance management database.
- Provides suggestions and assists with improvement of relevant procedures and resources.
- Provides quality and efficient asset based preventative maintenance program.
Preventative Maintenance Scheduling
- Creates preventative maintenance schedules based on assets.
- Reviews and updates work schedules taking into consideration factors including but not limited to current workload and geographical proximity to facilities or specific site conditions.
- Generates reports to review Technician workload with team and managers.
- Provides resource allocation recommendations to assist with optimizing resource utilization.
Job Plan Documentation
- Liaises with relevant stakeholders to gather work procedures in order to prepare and/or maintain related job plans.
- Provides suggestions on applicable job plans based on asset or job requirements.
Inspection / Service Report
- Reviews preventive maintenance inspection reports.
- Create and management of corrective maintenance work orders.
- Manage asset permits and certifications.
Reporting
- Generates data and prepares various reports to managers and team.
- Reviews reports and communicates observations and recommendations to operations team.
End User Training
- Provides training to CMMS end users.
- Other duties as assigned.
| KNOWLEDGE & SKILLS |
- 1 to 3 years of facility services administration work experience.
- Community college diploma or equivalent training (e.g. RPA, CET)
- Strong administrative and organizational skills.
- Strong attention to detail and data accuracy.
- Ability to communicate clearly and effectively with others for the purpose of data exchange, clarification and follow up.
- Ability to capture work procedures provided by others accurately and prepare accurate job plans.
- Ability to create accurate maintenance schedules based on contract requirements.
- Proficient with MS Office suite of applications along with ability to quickly learn new software applications and information systems.
- Proficient with MS Copilot.
Licenses and/or Professional Accreditation
- None required.
This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
47,118 - $58,897
Journal
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