Manager, Finance Administration and Operations

We are recruiting a full-time, permanent Manager, Finance Administration and Operations for our stable not-for-profit client, the Humanitarian Coalition. Reporting to the Executive Director, the manager is the organization’s main point of contact for finance and day-to-day operations, helping a small, collaborative team run smoothly. They keep the books accurate, maintain strong financial controls, deliver timely reports and ensure the organization meets its obligations. They also advise senior leadership, the Board and its committees on financial matters, risk and compliance, and work with member organizations, service providers and external partners. The ideal candidate is independent, takes initiative and puts the team ahead of ego. They are professional, organized and communicative, keep colleagues and leadership informed, and stay calm while shifting priorities in busy periods. The main responsibilities will include:

• Maintain accurate, up-to-date financial records in QuickBooks Online, including payables, receivables and the general ledger
• Manage bank accounts and cash position, keep approval processes and audit trails strong, and handle membership billings and collections
• Lead the monthly close and prepare financial statements, budget-to-actual reports and cash-flow updates for senior leadership and the Board
• Track results by fundraising appeal and program fund, and support budgeting, forecasting and financial planning
• Coordinate the annual audit and manage required tax and regulatory filings
• Organize Board, committee, member and team meetings, including agendas, packages and minutes, and follow up on decisions and actions
• Keep office systems and records in good order, respond to donor and public inquiries, and support special events
• Stay prepared to provide finance and administrative support during rapid-response fundraising appeals, and keep operating procedures current
• Hold accountability for organization-wide financial administration, reporting and cash management, with budget size and signing authority to be confirmed under the organization’s delegated authority policy

If you’re an experienced finance professional who enjoys being the go-to person for both the numbers and the day-to-day, we’d love to hear from you. Apply today!

Qualifications:

The main qualifications for this role include:

• Degree or diploma in finance, accounting, business or a related field, or equivalent education and experience
• CPA completed or in progress is considered an asset
• 5+ years of progressive experience in operational accounting and financial administration with hands-on experience with month-end close, reconciliations, budgets, reporting and audit preparation, preferably in a non-profit organization
• Strong knowledge of accounting principles, financial controls and compliance
• Excellent communication skills in English, written and verbal

What’s the Bottom Line:

• $80,000 - $85,000 annual salary
• Group benefits plan, paid by employer
• 3 weeks’ vacation; 15 personal/sick days
• Flexible work environment
• RRSP plan available

Location: Ottawa

Internal Job ID#: 5141

Recruiter Name: Tracey Windsor