Material Project Coordinator

We are seeking a practical and highly organized individual to work as a Material Project Coordinator supporting the fabrication, dismantling, inspection, packaging and shipment of modular equipment and skids.

This position will serve as the project engineering interface between Project Management, Engineering, Shipping, Logistics, Fabrication, Paint, Quality Control, Administration, and other stakeholders. The successful candidate must be comfortable working both in an office environment and outdoors in an active fabrication and shipping yard.

This is a fast-paced position requiring strong problem-solving skills, attention to detail, clear communication and the ability to work with limited supervision.

Key Responsibilities:

• Perform physical walkdowns of modules, skids and associated equipment using P&IDs, isometric drawings, general arrangement drawings, bills of material and other project documentation.
• Verify that installed and ship-loose components agree with the applicable drawings and project requirements.
• Identify, document and track ship-loose material from the time it is removed from a module or skid through staging, preservation, packaging and final shipment.
• Confirm that ship-loose items are properly tagged, photographed and traceable to the correct module, skid, system and shipping package.
• Coordinate activities between Engineering, Projects, Shipping, Logistics, Fabrication, Paint, Quality Control, Administration and third-party service providers.
• Perform visual material and equipment inspections independently or alongside client representatives and third-party inspectors.
• Inspect materials for visible damage, missing components, coating defects, preservation concerns and packaging deficiencies.
• Record discrepancies, initiate follow-up actions and coordinate resolution with the appropriate department.
• Maintain live project documents, including Excel spreadsheets, ship-loose lists, material trackers, inspection records, packing lists, punch lists and shipping status reports.
• Review packing lists and shipping documentation for completeness and accuracy.
• Maintain organized photographic records of materials, equipment, packaging and inspection activities.
• Support receiving, staging, inventory control, container loading and final shipment verification.
• Monitor priorities and provide timely status updates to project stakeholders.
• Participate in coordination meetings, yard planning meetings and shipping readiness reviews.
• Support continuous improvement of material-control, documentation and shipping processes.
• Follow all company safety procedures and identify unsafe conditions or material-handling concerns.

Qualifications:

• Ability to read and interpret P&IDs, piping isometric drawings, CAD drawings, general arrangement drawings and equipment documentation.
• Familiarity with Navisworks for reviewing 3D project models.
• Strong Microsoft Office 365 skills, particularly Excel, Outlook, Word and Teams.
• Experience maintaining accurate spreadsheets, trackers and live project documents.
• Strong problem-solving, organizational and time-management skills.
• Ability to communicate clearly and professionally with multiple departments and stakeholders.
• Ability to manage several priorities in a fast-paced environment with limited supervision.
• Strong attention to detail and commitment to material traceability and document accuracy.
• Ability to work outdoors in varying weather conditions.
• Ability to walk through active fabrication and shipping areas, climb stairs and access modules and skids when safe to do so.
• Ability to lift and carry up to 20 lb.
• Ability to wear the required personal protective equipment.

Asset Qualifications:

• Diploma or degree in Engineering Technology or a related technical discipline.
• Previous experience in modular fabrication, oil and gas, industrial construction, manufacturing, shipping, or yard coordination.
• Experience with ship-loose material, preservation, packaging, container loading, or heavy-haul shipping.
• Experience working with third-party inspectors, client representatives, or quality-control personnel.
• Familiarity with material receiving inventory control, inspection reports, deficiency tracking and shipping releases.
• Familiarity with ERP and document-management systems, preferably Infor VISUAL and SharePoint.
• Working knowledge of AutoCAD or other CAD software is considered an asset.
• Valid driver’s license and ability to travel between fabrication, storage and shipping locations when required.

**As a condition of employment, employees are required upon hire to sign a Drug-Free Workplace Agreement, a Conflict of Interest Agreement and Confidentiality and Invention Agreement.

Propak Systems Ltd. thanks all applicants for their interest however only those selected for an interview will be contacted.

No Phone Calls Please