Posted 2 months ago
Matter Service Specialist
@ Property Law Firm CB LLP
Oakville, Ontario
Overview
Property Law Firm CB LLP is hiring a Matter Service Specialist to run residential real estate legal files, checking documents and deadlines and handling trust accounts and funds. The role is on-site, requires a reliable car for trips to the bank and deliveries with mileage reimbursed, and no legal background is needed since training is provided.
Responsibilities:
- Maintain accurate legal real estate files and deadlines
- Review and validate data in legal files
- Manage multiple priorities and deadlines
- Assist with trust accounts, receipting and disbursing funds
- Coordinate couriers and last-minute deliveries
Requirements summary:
- Organized, detail-oriented and fast
- Calm under pressure
- Clear communication by phone and email
- Reliable car for trips to the bank and deliveries
- Eager to learn and open to feedback
- Real estate, admin or hospitality experience is a bonus
Tools & skills
Source and dates
Source type not verified · hibob
- Employer posting date
- 2026-09-03
- First seen by our source
- 2026-10-12
- Source record updated
- 2026-10-19
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Travel | air: none · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | preferred, own vehicle |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Property Law Firm CB LLP
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
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Full company description
Property Law is a national residential real estate firm with deep roots in Alberta and Ontario — and a bold vision for communities across Canada. We believe every real estate transaction is more than just paperwork; it’s a meaningful life milestone. Whether our clients are buying, selling, or refinancing, the process should be clear, empowering, and transformative — every step of the way.
- LinkedIn followers
- 425
- People associated on LinkedIn
- 40
- Reported office locations
- 2939 Portland Drive, 200, Oakville, Ontario L6H 5S4, CA
- Address: 1678 Bloor Street West, 4th floor, Toronto, Ontario M6P 1A9, CA
- 600 Crowfoot Crescent North West, 240, Calgary, Alberta T3G 0B4, CA
- 10333 Southport Road South West, 502, Calgary, Alberta T2W 3X6, CA
- Business categories
- Legal
- Law Enforcement
- Professional Services
- Other recorded names
- Property Law Firm CB LLP
- Specialties
- law
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Property Law is a national residential real estate firm with deep roots in Alberta and Ontario — and a bold vision for communities across Canada. We believe every real estate transaction is more than just paperwork; it’s a meaningful life milestone. Whether our clients are buying, selling, or refinancing, the process should be clear, empowering, and transformative — every step of the way.
| Field | Value |
|---|---|
| Industry | Law Practice |
| Company size | 51-200 employees |
| Headquarters | Oakville, Ontario |
| Organization type | Partnership |
| Year founded | 1994 |
| Specialties | law |
| Open jobs on Jobsy | 7 |
| View page |
But nobody's asking you to make it better.
Who You Are
You’re the kind of person who:
- Is always the go-to at work when things need to get done right
- Stays calm under pressure and actually likes juggling tasks
- Notices the little things, details matter to you, and people trust you to catch them
- Is ready to be part of a team that values your drive and potential, not just your resumé
What You’ll Do Here
You’ll be part of the team that keeps our legal real estate files running like clockwork. Think of it like being the backstage boss of a real estate legal transaction making sure everything gets done smoothly, accurately, and on time.
Here’s a snapshot of what you will be doing:
- Stay Organized: Make sure documents, deadlines, and notes are accurate and where they need to be
- Check the Details: Review and validate important data in legal files, because the small stuff really matters when it comes to real estate
- Juggle Tasks Like a Pro: Manage multiple to-do lists while helping the team stay ahead of deadlines and shifting priorities
- Handle the Money (With Care): Assist with managing trust accounts, receipting and disbursing funds, coordinating couriers, and making sure transactions stay on track
- Prioritize Like a Champ: Stay calm and focused when juggling competing deadlines and make smart decisions about what needs to happen first
- Solve Problems Before They Happen: Catch errors, fix issues, and keep things running smoothly with your sharp attention to detail and practical problem-solving skills
- Be Ready to Drive: You will need access to a reliable car you can use to make quick trips to the bank or coordinate last-minute deliveries, speed and flexibility matter in real estate. Mileage will be reimbursed.
You will Love This Role If You:
- Are naturally organized and love checking things off a list
- Can communicate clearly and kindly, both by phone and email
- Are curious, eager to learn, and open to feedback
- Know how to keep cool when things get busy
- Want to be part of a modern, fast-growing company that’s doing things differently
Bonus Points (but not must-haves):
- Experience in real estate, admin or hospitality
- You’re interested in law, real estate, or business and want a long-term career path
What You Will Get:
- On-site Role
- A Team That Actually Cares: Friendly coworkers, modern leadership, and real support
- A Future: We promote from within, train on the job, and invest in people who show up and shine
About Property Law
Property Law is a national residential real estate law practice operating across Ontario and Alberta. We're not a traditional law firm. We use structured operations, purpose-built technology, and a service-driven model to deliver legal services at scale. Our operations team is the engine behind that delivery: fast, measured, and always improving.
We're growing, and we're building the team that will take us there.
No Legal Background? No Problem.
We’ll teach you everything you need to know. You bring the energy, drive, and willingness to learn we’ll handle the rest.
Apply now.
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