Medical Staff Coordinator

Medical Staff Coordinator

Department: Medical Staff Office
Program: Medical Affairs
Status: Regular Full Time
Days - 8 Hour Shifts (Subject to Change)
Location: Lakeridge Health Oshawa
Wage Schedule: $47.380 - $64.610 per hour
Vacancy: 2600002952

Lakeridge Health is more than a hospital. It is a health network that includes five hospitals, a long-term care home, a community-based surgical centre, and more than 30 community sites across the Durham Region. Guided by our vision of One System. Best Health. and supported by a dedicated team of nearly 9,000 staff, physicians, and volunteers, Lakeridge Health is a place where the best people want to start, grow, and finish their careers in health care. We are focused on fostering an environment that’s inclusive, compassionate, innovative, and joyful. This is Lakeridge Health!

Position Summary:

Lakeridge Health (LH) is seeking a highly organized, dynamic, and detail-oriented Medical Staff Coordinator to play a central role in managing and supporting the human resource functions of our credentialed staff - physicians, dentists, midwives, and nurse practitioners. This is a key position within our Medical Affairs team, responsible for ensuring the recruitment, credentialing, and ongoing professional support for a robust credentialed staff of nearly 1000 professionals, with an average of 130 new appointments annually.
This role is perfect for someone who thrives on building relationships, managing complex processes with accuracy and discretion, and delivering exceptional experiences for both candidates and leadership teams. Reporting to the Manager, Medical Affairs, and working closely with the Director of Medical Affairs, Education, and LHEARN, you will be at the heart of LH's mission to attract and retain the best of the best in healthcare.

At Lakeridge Health, you will:

* Make an impact on the future of healthcare in Durham Region.
* Partner with medical and executive leaders to recruit and support exceptional clinicians and leaders.
* Lead meaningful projects that improve recruitment strategies, credentialing processes, and credentialed staff experiences.
* Be part of a collaborative, positive, and forward-thinking team that values your ideas and expertise.

Key Responsibilities:

*Lead Physician & Credentialed Staff Recruitment
* Coordinate recruitment for all credentialed staff positions, including Department Chiefs and Medical Directors.
* Design and execute targeted advertising and recruitment strategies to attract top clinical talent.
* Maintain and enhance LH's recruitment presence, including website content, specialty conferences, and professional publications.
* Serve as the primary point of contact for candidates, guiding them seamlessly through the recruitment, interview, and onboarding process.
* Manage Credentialing & Appointment Processes
* Oversee the full recruitment, credentialing, reappointment cycle for all credentialed staff (~1000 members).
* Ensure compliance with legislative and regulatory requirements (e.g., CPSO, RCPSC, PHA).
* Conduct due diligence on all candidates, including reviewing licensure, references, CMPA coverage, and other verifications.
* Coordinate documentation for the Medical Advisory Committee and support progression from Associate to Active staff.
* Support Leadership & Strategic Planning
* Facilitate the development of annual and five-year Medical Staff Human Resource Plans.
* Work closely with LH leaders to support credentialed staff monitoring, transitions, leaves, and role changes.
* In partnership with the Manager and Director, collaborate with external partners on credentialed staff recruitment initiatives.
* Partner with People & Culture and Strategic Communications on credentialed staff-focused marketing materials and campaigns.
* Provide recommendations and lead process improvements to enhance efficiency and candidate experience.
* Deliver a Superior Candidate Experience
* Organize interviews, site visits, and candidate receptions, ensuring a professional and welcoming experience.
* Support successful candidates and their families through onboarding and community integration.
* Maintain ongoing communication and follow-up to ensure smooth transitions into clinical roles.

Qualifications & Skills:

* A Human Resources Certificate (or equivalent education/experience); CHRP/CHRL in progress or completed is an asset.
* Proven experience in healthcare recruitment, preferably in a large hospital or academic setting.
* Strong knowledge of the Canadian medical education system, licensing processes, and relevant legislation (PHA, CPSO, RCPSC, etc.).
* Exceptional organizational skills with the ability to manage multiple priorities and strict deadlines.
* Outstanding communication and interpersonal skills, with demonstrated tact, diplomacy, and the ability to work effectively at all leadership levels.
* Attention to detail and the ability to handle sensitive information with discretion and accuracy.
* Confidence in taking initiative, problem-solving independently, and receiving and applying feedback constructively.
* Strong analytical and decision-making capabilities.
* Strong proficiency in Microsoft Office Suite and adaptable, tech-savvy approach to learning new systems and applications.
* A proven record of collaboration, positivity, and reliability in fast-paced environments.

What We Offer:

* A high-impact role where your work directly supports healthcare excellence.
* The opportunity to collaborate with physician and hospital leaders on critical recruitment and credentialing initiatives.
* Professional growth and development, including exposure to medical leadership and health system planning.
* A supportive team that values initiative, innovation, and continuous improvement.

At Lakeridge Health, we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive, and accessible. We are committed to employing a workforce that is representative of the diverse community we provide services to and welcome applications from all qualified applicants from all backgrounds.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodation at any point during the application and hiring process, please contact [email protected] .

Unless specifically stated, all job postings at Lakeridge Health are to fill existing vacancies within our organization. Lakeridge Health may use artificial intelligence (AI) tools as part of the recruitment and screening process. A member of our Talent Acquisition team is actively engaged in the Recruitment and Selection process to ensure a fair and thorough assessment of applicants.

Lakeridge Health thanks all those who apply, however, only candidates considered for an interview will be contacted.

CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Lakeridge Health is committed to providing a safe and healthy work environment for all team members and patients. New Lakeridge Health team members will be required to complete a Pre-employment Health Assessment as a condition of employment.