Posted 16 days ago
Office Receptionist
@ Shivalik Trading Inc.
Montague, Prince Edward Island
Overview
Shivalik Trading Inc. is hiring a full-time Office Receptionist to be the first point of contact for global clients, local suppliers and logistics partners. The role manages reception, the phone system, correspondence, admin support, office coordination and executive scheduling for a seafood exporter. It requires at least one year of receptionist or administrative experience and strong Microsoft 365 skills.
Responsibilities:
- Greet visitors, clients and partners professionally
- Manage multi-line phone system and route calls
- Handle mail, couriers and email correspondence
- Assist Sales and Logistics with data entry and export documents
- Coordinate meetings, calendars and executive travel
Requirements summary:
- At least 1 year of receptionist or administrative experience
- Excellent English verbal and written communication
- Strong Microsoft 365 proficiency
- Comfortable learning new digital tools or CRM systems
- Dependable, calm and discreet with confidential information
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-21
- First seen by our source
- 2026-10-21
- Source record updated
- 2026-10-21
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Work setting | Office, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | Basic Food Safety Certification |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Shivalik Trading Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
As the Office Receptionist for Shivalik Trading Inc., you are the first point of contact for our global clients, local suppliers, and logistics partners. Shivalik specializes in the trusted export of premium seafood—including lobsters, crabs, oysters, and mussels. We are looking for a professional, organized, and friendly individual to manage our front-office operations and ensure a seamless experience for everyone who connects with our brand.
Key Responsibilities
- First Impressions: Greet visitors, clients, and partners with a professional and welcoming demeanor.
- Communication Hub: Manage a multi-line phone system; screen and direct calls to the appropriate departments (Sales, Logistics, or Management).
- Correspondence: Manage incoming and outgoing mail, couriers, and digital correspondence via email.
- Administrative Support: Assist the Sales and Logistics teams with data entry, filing, and preparing export documentation as needed.
- Office Coordination: Maintain a clean, organized, and professional reception area and boardrooms; monitor and order office supplies.
- Scheduling: Coordinate meetings, maintain office calendars, and assist in travel arrangements for the executive team.
The Ideal Candidate:
- Experience: Minimum of 1 year in a receptionist or administrative role, preferably in a fast-paced office or hospitality environment.
- Professionalism: Excellent verbal and written communication skills in English.
- Tech-Savvy: Strong proficiency in Microsoft 365 (Outlook, Word, Excel) and comfortable learning new digital tools or CRM systems.
- Soft Skills: High level of dependability, enthusiasm, and the ability to remain calm and solution-oriented during busy periods.
- Discretion: Ability to handle sensitive company and client information with total confidentiality
Tagged as: 13100
Essential Skills:
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Journal
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