Payroll & Benefits Coordinator

Be the Spark that ignites the potential in people! At our YMCA, we believe in the power of people. Every day, our dedicated employees and volunteers bring energy, positivity, and inclusivity to everything they do. They are the spark that ignites potential in others—helping individuals grow, thrive, and truly belong.

When people feel connected and supported, communities become stronger, more resilient, and full of life. That’s the impact of people-powered change. Together, we create welcoming spaces where everyone is valued, differences are celebrated, and possibilities are endless. Be the spark. Shine bright. Help others shine too.

About the Role:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Payroll & Benefits Coordinator at YMCA of Northern Alberta supports the Payroll and People & Culture team, assisting with payroll processing in UKG, ensuring employee changes such as hires, transfers, and terminations are entered accurately. The Payroll & Benefits Coordinator also supports benefits and registered pension plan administration. This role takes on extra administrative tasks as needed to assist the team, and answers inquiries throughout the organization regarding payroll and benefits. The Payroll & Benefits Coordinator acts in accordance with all policies and guidelines of the YMCA of Northern Alberta at all times.

Payroll Responsibilities:

• Support full-cycle payroll processing, including processing new hires, terminations and employee related changes
• Ensure accurate and timely processing of earnings, deductions, and statutory remittances
• Maintain and update employee payroll records, including new hires, terminations, transfers, and status changes
• Review and validate timesheets, schedules, and pay adjustments in collaboration with managers
• Prepare payroll reports as required for internal and external stakeholders
• Prepare and maintain General Ledger (GL) allocations, postings, and reconciliation into NetSuite
• Support year-end processes including T4s and benefit reporting
• Support payroll audits, reporting, and reconciliation activities
• Respond to employee payroll inquiries and issue resolution in a timely and professional manner
• Answer staff inquiries regarding remuneration matters and respond to all external inquiries regarding remuneration matters (e.g. Service Canada)
• Additional duties as assigned

Benefits Responsibilities:

• Administer employee benefits programs, including enrollments, changes, and terminations
• Administer the employee registered pension plan (RPP), including enrollments, changes, terminations, contributions and reporting
• Coordinate benefits eligibility, onboarding, and employee communications
• Reconcile benefit invoices and ensure accurate payroll deductions
• Support employees with benefit-related questions and issue resolution in a timely and professional manner

Qualifications:

• 2+ years of experience in payroll and benefits administration
• Payroll Compliance Practitioner Certification is required
• Proficiency in payroll software, UKG Pro/Ulti Pro is preferred
• NetSuite experience an asset
• Strong understanding of Canadian payroll legislation and practices
• Ability to manage multiple priorities in a deadline driven environment
• High attention to detail with strong analytical and problem solving skills
• Able to obtain a Police Information Check (PIC) and Vulnerable Sector Search (VSS)
• Strong knowledge of Excel

Why work for the YMCA?

The YMCA of Northern Alberta is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees and volunteers reach their full potential and are recognized as a great place to work and volunteer. We offer meaningful opportunities to make a difference in the lives of individuals and the health of our communities.

Joining the Y means contributing to over 100 years of providing opportunities for people to shine! Our Y serves tens of thousands of people each year through programs and services like health and fitness, licensed child care, day camps, mental health, employment and immigrant services, education and training, and services for youth, families and seniors.

Our Commitment to Equity, Diversity, and Inclusion: Inclusion has power, and we take strides to create a diverse, inclusive workplace where everyone can belong. Diverse teams unleash new ideas, and employees thrive in a culture that recognizes and appreciates the unique perspectives and backgrounds of others. Through our differences in how we think and act we can form innovative and effective teams and deliver organizational success.

If we can make the recruitment process more accessible for you, please let us know when we reach out about an opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Prior to your first day and every three years thereafter, a Vulnerable Police Records Check is required.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.