Payroll & Pension Coordinator

VITA COMMUNITY LIVING SERVICES/MENS SANA

Payroll & Pension Coordinator

1-Year Contract

Providing Safety, Practicing Respect, Promoting Community

WE ARE VITA!

At VITA, we are committed to Providing Safety, Practicing Respect, and Promoting Community. Every day, our dedicated staff make a real difference in the lives of the people we support. If you're passionate about driving excellence and are looking to take the next step in your leadership journey, this may be the right opportunity for you.

OPPORTUNITY

We are currently accepting applications for the position of Payroll & Pension Coordinator to join the team on a 1 year contract.

The position of Payroll & Pension Coordinator is responsible for processing the bi-weekly payrolls for both Vita Community Living Services and Mens Sana Families for Mental Health (VITA) as well as administering and managing the company’s pension plans.

This position complies with all VITA Policies and Procedures, and follows VITA’s Mission, Vision and Value Statements. It is agreed that this position will work in compliance with the provisions of the Occupational Health and Safety Act and Regulations and with the Ministry of Community and Social Services. It is the pledge of each staff to provide safety, practice respect and promote community while working at VITA.

WHAT YOU BRING:

• Post secondary education with 2-5 years’ working experience in Finance/Payroll, PCP designation or equivalent experience required.
• Experience with ADP Workforce Now payroll software.
• Knowledge of applicable Federal and Provincial laws and regulations in regard to employment income, deductions and statutory holiday pay.
• Good computer skills in Word, Excel, PowerPoint and HRIS.
• Effective time management and organizational skills.
• Ability to maintain confidentiality, prioritize and meet required deadlines.

DEVELOPMENT SERVICE SECTOR CORE COMPETENCIES:

• Advocating for Others
• Collaboration
• Creative Problem Solving & Decision Making
• Fostering Independence in Others
• Initiative
• Interpersonal Relations & Respect
• Resilience

KEY JOB RESPONSIBILITIES:

1. Responsible for processing the bi-weekly payroll, including processing all data for new hires, promotions, retroactive calculations, and terminations using payroll software.
2. Calculate, deduct, remit and report statutory deductions, benefit deductions, and court-ordered deductions within set timelines and in compliance with regulatory authorities.
3. Accurately maintains payroll records in compliance with governing standards.
4. Analyzes, prepares and balances payroll bank accounts and payroll accounting journal entries on a monthly basis.
5. Performs reconciliations for payroll deductions including CPP, EI, Income Tax, WSIB, EHT and RRSP, pension and benefits plans.
6. Completes General Ledger journal entries that include data entry and reconciliation.
7. Ensures WSIB and EHT annual returns, EI reduction renewal application, T4’s etc. are accurately completed and submitted within timelines.
8. Prepares and tracks payroll-related accruals, reviews payroll summary sheets ensuring accuracy and performs calculations as required for overtime, holiday pay, sick pay, manual cheques etc.
9. Responsible for administrating the company’s pension plans, including providing support to employees in answering payroll and pension related questions, assisting with enrollment forms and ensuring that the monthly pension billings are reconciled, and cheques/payments are submitted to pension carriers within timelines.
10. Respond to employment/income verification requests.
11. Maintains human resources information system (HRIS) to ensure payroll and pension information is current and all required documentation is on file.
12. Prepare various reports for Human Resources and other management staff regarding labour distribution, turnover, and monthly staff information.
13. Liaised with payroll service providers and benefits carriers.
14. Performs other duties and assists in projects assigned.

WORKING CONDITIONS/ARRANGEMENTS:

• Office: Must possess ability to work in a standard office setting and use standard office equipment.
• This position follows a hybrid work model, requiring a minimum of one day per week in the office, subject to change based on operational or management needs.

WHAT’S IN IT FOR YOU?

At VITA we care about each other, reaching our potential and making a difference in our communities. So, we thrive on being creative and fostering a thoughtful and committed work culture.

• Comprehensive benefits package.
• Employee Assistance Program.
• Flexible work/life balance options.
• Remote work flexibility.
• Pension Plan.
• Paid Vacation, and Sick Time.
• Ability to make a difference and lasting impact.
• Opportunities to perform challenging work in a dynamic and collaborative culture.

Additional Information:

We know through experience that different ideas, perspectives, and backgrounds foster a stronger and a more collaborative work environment. VITA strives to create a workplace that reflects the community we serve and where everyone feels empowered to bring their authentic self to work.

VITA is an equal opportunity employer and a Safe Space organization that embraces diversity, whether it be disability, age, ethnicity, color, religion, language, gender, gender identity, sexual orientation, nation origin and all other differences that make everyone unique.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), VITA will provide accommodation, accessible formats and communication supports for the interview upon request.

While we thank all applicants, only those under consideration will be contacted for an interview. No telephone calls please. If you have the necessary skills, energy, and ambition; submit your cover letter, and resume

Job Type: Full-time Contract – 1-Year

Please note that only those selected for an interview will be contacted. Thank you for your interest in growing your career with VITA!

Posted Date: September 2026
Closing Date: October, 2026

Salary: $65,918.16 - $73,549.08