Posted 2 days ago
Procurement Assistant
@ CMS Electrical Group Ltd.
Toronto, Ontario
SIGNALS
Overview
CMS Electrical Group Ltd. is hiring a full-time Procurement Assistant to handle material and equipment quote requests, purchase orders and delivery coordination. The work centres on vendor communication, Jonas purchase order administration and organized procurement filing.
Responsibilities:
- Receive and distribute material and equipment quote requests to approved vendors
- Create and issue purchase orders through the Jonas system
- Coordinate material deliveries between suppliers and project sites
- Maintain organized procurement records and supplier quotation files
- Research supplier products for specialized project materials
Requirements summary:
- Experience with procurement or purchasing administration
- Proficiency with Jonas or similar purchasing systems
- Strong organizational and record-keeping skills
- Clear communication with suppliers and field technicians
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-08
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
Summary and details written by AI from the posting; the employer’s posting is the authority.
CMS Electrical Group Ltd.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Job description
KEY RESPONSIBILITIES
- Receive and coordinate material and equipment quote requests from electrical departments
- Initially manage quote requests through the Procurement Manager to establish consistent procurement procedures and approval processes.
- Distribute quote requests to approved vendors and suppliers in a timely and organized manner.
- Maintain clear records of quotations received and support the selection of the most competitive and appropriate supplier.
- Follow up with suppliers on outstanding quotations where required to maintain project and service timelines.
Vendor & Supplier Coordination
- Assist the Procurement Manager with establishing and maintaining vendor-list rules and Outlook processes to streamline incoming and outgoing quote requests.
- Act as a communication liaison between suppliers and CMS field technicians or employees placing material orders.
- Field supplier questions and direct technical or order-specific inquiries back to the appropriate technician or internal contact.
Purchase Order Administration
- Create and issue purchase orders through the Jonas system in accordance with established CMS procurement procedures.
- Ensure purchase orders accurately reflect approved quotations, quantities, pricing, suppliers, job information, and other required details.
- Issue purchase orders to selected suppliers once pricing and order requirements have been confirmed.
- Maintain appropriate supporting documentation for purchase orders and procurement transactions.
Material Delivery Coordination
- Coordinate material deliveries between suppliers, CMS project sites, service technicians, and other required locations.
- Confirm delivery details, including delivery dates, locations, site contacts, and any special instructions.
- Communicate delivery information to the appropriate internal team members.
- Assist with resolving delivery issues, delays, shortages, or discrepancies by coordinating with suppliers and CMS personnel.
- Reconcile and update line material PO's within Jonas
Material & Procurement Filing
- File and organize material quote requests and corresponding supplier quotations.
- Maintain documentation demonstrating quotation comparisons and supplier selection.
- Ensure purchase orders and supporting procurement records are appropriately filed and associated with the applicable request or project.
- Maintain an organized procurement trail from the initial quote request through quotation, supplier selection, purchase order issuance, and delivery.
Special Project Procurement & Research
- Conduct supplier and product research for specialized project materials, equipment, and non-standard items.
- Obtain information regarding pricing, product specifications, availability, and lead times.
Journal
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