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Posted 8 days ago

Program Assistant, Psychiatry

@ Sinai Health

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Toronto, Ontario

5+ years experience
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SIGNALS

Overview

Sinai Health is hiring a temporary Program Assistant for its psychiatry outpatient clinics at Mount Sinai Hospital, reporting to the Administrative Manager. The work covers scheduling, patient registration, clinic coordination and administrative support in a busy teaching hospital. The role is a full-time temporary contract of up to 6 months, 37.5 hours per week.

Responsibilities:

  • Administer outpatient psychiatry services, including scheduling and patient registration
  • Review and route telephone, fax, mail and email messages and notify physicians
  • Share clinical information respecting patient confidentiality and privacy
  • Coordinate clinic schedules, team meetings and events, and maintain clinical charts

Requirements summary:

  • College diploma, preferably in medical office or business administration
  • 5 years of experience in an academic and/or healthcare setting
  • Proficiency with Microsoft Word, Excel, PowerPoint, Access and Outlook
  • Strong oral and written communication and judgment with confidential information

Tools & skills

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft AccessMicrosoft Outlook
Source and dates

Employer career site / ATS feed · dayforce-feed

Employer posting date
2026-10-29
First seen by our source
2026-10-30
Source record updated
2026-10-30

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience5+ years
Hours per week37.5
Scheduleday
Travelair: none · ground: none
Work settingHospital or clinic, Office
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (required)
Fields of studyMedical Office Administration, Business Administration

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Sinai Health

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Discovering and delivering life-changing care in hospital, community and home.

Full company description

Mount Sinai Hospital, Joseph and Wolf Lebovic Complex which is part of Sinai Health, is an internationally recognized acute care academic health sciences centre. Sinai Health was formed through the integration of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute, and the affiliation of our system partner, Circle of Care in 2015. Mount Sinai has been designated with Exemplary Status from Accreditation Canada and every aspect of patient care is anchored in a rigorous quality plan and monitoring of safety and quality goals. Mount Sinai Hospital is the first hospital in Canada to receive Magnet® status for nursing excellence and patient care. The Hospital is considered to be a top employer in Canada, receiving multiple awards for its employment and culture centred programs. Learn more about our Flagship Clinical Programs: http://www.mountsinai.on.ca/about_us/flagship-clinical-programs

LinkedIn followers
68,345
People associated on LinkedIn
2,948
Reported office locations
  • 600 University Avenue, Toronto, Ontario M5G 1X5, CA
  • 60 Murray St, Toronto, Ontario M5T, CA
  • 700 University Ave, Toronto, Ontario, CA
Other recorded names
  • Sinai Health
  • Mount Sinai Hospital (Toronto), Sinai Health
Specialties
  • Labour and Birth
  • Neonatal Intensive Care Unit
  • Cancer
  • Geriatrics and Healthy Ageing
  • Geriatric Psychiatry
  • Emergency Medicine
  • Diabetes
  • Research
  • Inflammatory Bowel Disease
  • and Psychiatry
Profile identifies a recruitment agency
No
View all jobs Website

Mount Sinai Hospital, Joseph and Wolf Lebovic Complex which is part of Sinai Health, is an internationally recognized acute care academic health sciences centre. Sinai Health was formed through the integration of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute, and the affiliation of our system partner, Circle of Care in 2015. Mount Sinai has been designated with…

FieldValue
IndustryHospitals and Health Care
Company size1,001-5,000 employees
HeadquartersToronto, Ontario
Organization typeNonprofit
Year founded1923
SpecialtiesLabour and BirthNeonatal Intensive Care UnitCancerGeriatrics and Healthy AgeingGeriatric PsychiatryEmergency MedicineDiabetesResearchInflammatory Bowel Disease and Psychiatry
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LinkedInView page
Job description


Sinai Health is looking for a Program Assistant, Psychiatry at Mount Sinai Hospital.

Reporting to the Administrative Manager, the successful candidate will be responsible for coordination and administrative support of clinical activities in the Department. The successful candidate will demonstrate a strong commitment to quality customer service and apply excellent organizational and communication skills to ensure the delivery of ambulatory care within a busy teaching hospital setting.

In this role you will:

  • Provide day to day administration of outpatient psychiatry services, including the scheduling of appointments, patient registration and frequent interactions with patients both in person and over the phone
  • Review telephone, faxes, surface mail and email messages including charting and physician notification
  • Communicate and share clinical information to physicians and allied health team members respecting patient confidentiality and privacy, including retrieval of release of information documents, as necessary
  • Function in a front line, patient and staff facing public relations role, providing timely, friendly and informative support to patients, staff and learners
  • Coordinate and maintain clinic schedules to support effective functioning of clinic and patient flow
  • Provide liaison for logistical preparation of clinical team meetings, teleconferences, video conferences, webinars and other events required within the mandate of an academic health sciences centre
  • Collect and collate clinic statistics and demographic data on patients and clinic flow
  • Work collaboratively with and provides back up support to other clinical and administrative areas in the Department when required
  • Ensure clinical charts are maintained, as required
  • Perform other duties consistent with the job classification as required

Job Requirements:

Mandatory

  • Successful completion of a college diploma preferably in the field of Medical Office or Business Administration from an accredited educational institution
  • 5 years of experience in an academic and/or healthcare setting

Skills and Knowledge

  • Proficiency with Microsoft (Word, Excel, PowerPoint, Access and Outlook)
  • Friendly professional customer focused attitude
  • Demonstrated ability to work independently in a self-directed manner, meet concurrent deadlines, organize time and priorities, and manage multiple priorities
  • Flexibility in working with an inter-professional team of health professionals and learners located in different physical environments.
  • Strong work ethic accompanied by a positive, client-focused attitude
  • Ability to make decisions, exercise good judgment, discretion and initiative in dealing with confidential information and/or in responding to enquiries
  • Strong oral and written communication skills
  • Demonstrated ability to empathize with patients/clients
  • Interest and familiarity in the field of mental health is an asset
  • Proven planning, organizational, and coordination skills
  • Demonstrated satisfactory work performance and attendance history

If this sounds like you and you feel ready to build your career within psychiatry, apply via the button below and let us know why you’d be a great addition to our team.



This is a Temporary contract for up to 6 months.

Job Type: Temporary Full Time

Hours (subject to change): 37.5 hours per week

Vacancy Type: New/Replacement Vacancy

Vacancies: 1

Employee Group: Non-Union

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