Program Coordinator

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to Academic Initiatives and Governance Officer, the Program Coordinator is part of a team responsible for supporting student academic needs, including administration related to graduate admissions, enrolment, registration, awards, exams, academic scheduling and student records.

• Supports CNAS departments and faculties with regard to graduate student admissions and awards.

• Provides comprehensive student advising services for interdisciplinary course-based graduate programs delivered by the college as well as to CNAS departments and faculties on an as-needed basis.

• Coordinates committee meetings including scheduling, preparation of materials, recording minutes and preparing reports.

• Provides support to the College/Faculty concerned with Work Integrated Learning and Experiential Learning activities (e.g. MITACS BSI)

• Liaises with the Faculty of Graduate and Postdoctoral Studies, the Registrar’s Office, the Office of the Dean of Students and other service units on processes related to academic programs and students.

• Gathers data and information from relevant areas (both internal and external to the College) as required and provides statistical reports for analysis and planning purposes.

• Undergraduate degree preferred; equivalent combinations of education and experience will be considered.
• Minimum of two years related experience, particularly in a post-secondary environment.
• Proficiency in Google Suite, and Microsoft Office, especially Word and Excel
• Excellent interpersonal skills and demonstrated intercultural understanding.
• Demonstrated excellence in written and verbal communication.
• Excellent time management skills with the proven ability to manage and prioritize multiple tasks and competing deadlines in a very demanding, fast-paced environment while maintaining superior accuracy.
• Strong analytical and organizational skills, including problem assessment and escalation.

Application Instructions

Click "Apply Now" to submit your resume and cover letter

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The College of Natural and Applied Sciences brings together scientific expertise from across disciplines to foster interdisciplinary research and innovative teaching at the University of Alberta. Home to some of the world's most comprehensive research infrastructure and advanced teaching facilities, the college is at the forefront of shaping the future through rigorous academic programs and groundbreaking discovery.

The college comprises the Faculty of Agricultural, Life & Environmental Sciences, the Faculty of Engineering, and the Faculty of Science. Together, these faculties are supported by over 625 faculty members and serve more than 17,000 undergraduate and graduate students, advancing knowledge and driving solutions to complex global challenges.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.