Program Facilitator, Financial Aid & Scholarships (Part-Time)

About Visions of Science

Visions of Science is committed to advancing STEM equity by intentionally supporting youth and communities who experience significant barriers to participation. We facilitate community-based youth engagement programs, provide support for families and educators, and advocate for equitable STEM education, and opportunity throughout the system. We believe that when youth understand the possibilities within STEM, they are empowered with the relevant skills and knowledge to be leaders in their community, agents of change for society, and good stewards of the planet. To learn more about Visions of Science please visit: www.vosnl.org.

Authentic Representation

Visions of Science prioritizes facilitating power, platform, and agency to individuals who represent the ethnicities, cultures, and lived experiences of the children and youth in the communities that we partner with in all areas of the organization and our work. We strongly encourage individuals from equity-deserving groups who are historically underrepresented in STEM to apply. To learn more about the perks of working at Visions of Science team, click here.

Position Details

Term: Part-time, Indefinite - New Role

Hours of Work/Schedule: Up to 20 hours per week, which includes facilitation, prep, meetings, youth coaching. Hours vary based on program schedule, but the role requires availability on Saturdays and flexibility on weekdays between 1:30 pm - 8 pm.

Anticipated Start Date: Monday, November 30, 2026

Job Location(s): 71 Regent Park Blvd

Hourly Rate: $ 27.47

The Opportunity

As a Program Facilitator, you will play a key role in creating safe, engaging, and inclusive learning experiences for children and youth. You will facilitate workshops, tutoring sessions, hands-on STEM activities, leadership development opportunities, classroom-based learning, community engagement activities, and experiential learning opportunities. Working closely with Program Coordinators, educators, and fellow facilitators, you will help deliver high-quality programming while building meaningful relationships with participants and fostering safe, welcoming, and inclusive learning environments.

Key Duties & Responsibilities

Scholar Mentorship & Development

• Build positive, respectful, and trusting relationships with assigned scholars, fostering a supportive environment that encourages academic, personal, and professional growth.
• Conduct regular one-on-one mentorship sessions to monitor scholar progress, provide individualized guidance, and support goal achievement.
• Review Scholar Success Plans, academic performance, previous goals, and relevant updates to prepare for mentorship sessions.
• Support scholars with academic goal-setting, educational and career pathway planning, networking, Capstone projects, and personal development.
• Encourage scholar accountability, confidence, independence, and leadership through ongoing mentorship and guidance.
• Identify scholars who may require additional support and communicate concerns to the Program Manager to facilitate timely intervention.

Program Delivery & Facilitation

• Facilitate engaging workshops, group discussions, leadership development activities, and experiential learning opportunities using provided program resources.
• Support the delivery of high-quality programming in alignment with organizational goals, learning outcomes, and program expectations.
• Guide scholars through individual and group activities, including Scholar Success Plan development, Capstone projects, and other program initiatives.
• Adapt facilitation approaches to accommodate diverse learning needs, abilities, and interests.
• Support program preparation, participant engagement, and follow-up activities.
• Foster a safe, inclusive, and welcoming learning environment that encourages active participation, collaboration, and belonging.

Program Administration & Scholar Progress Monitoring

• Maintain accurate and up-to-date records of mentorship sessions, scholar goals, action items, academic progress, and areas of concern.
• Monitor scholar progress toward academic, personal development, and program milestones.
• Conduct mid-year and year-end scholar progress reviews to assess achievements, identify challenges, and establish next steps.
• Maintain and regularly update the program's scholarship directory, identifying relevant scholarships, bursaries, application deadlines, and educational opportunities.
• Share scholarship opportunities, reminders, and relevant resources to support scholars in accessing financial aid and postsecondary opportunities.
• Support program evaluation and continuous improvement through documentation, progress tracking, and scholar feedback.

Team & Organizational Support

• Attend required onboarding, training sessions, team meetings, and professional development opportunities.
• Collaborate with the Program Manager and fellow facilitators to review scholar progress, address concerns, and coordinate individualized support.
• Communicate scholar successes, challenges, and emerging needs to the Program Manager to ensure timely follow-up.
• Support program events, community engagement activities, and other organizational initiatives as required.
• Represent Visions of Science professionally and positively in interactions with scholars, families, educators, community partners, and external stakeholders.

What We’re Looking For

Education & Training

• Interest in, current study of, or completion of a field related to STEM, education, child and youth care, or social work is preferred

Required Experience & Expertise

• Minimum one (1) year of experience facilitating or leading programs for children and youth, preferably supporting low-income and/or racialized communities.
• Experience delivering workshops, tutoring, or hands-on group activities
• Ability to adapt lesson plans to meet the needs of diverse learners (asset, not required)
• Proven ability to create safe, inclusive, and engaging learning environments
• Demonstrated experience in administrative tasks, such as tracking data/attendance, completing incident reports, and managing schedules.
• Strong group management and interpersonal skills, with the ability to foster participation and resolve conflicts constructively

Key Competencies & Skills

• High attention to detail, strong organizational habits, time management, and the ability to handle data/documentation with accuracy and confidentiality.
• Proficiency with Google Workspace, with an ability to quickly learn program management software or communication tools.
• Clear written and verbal communication skills across team channels, email, and program logs; strong ability to collaborate with youth, families, and educators.
• Strong relationship-building skills with youth, families, and educators.
• Confident facilitation and youth engagement skills; able to lead interactive STEM activities.
• Dependability, accountability, and consistency in program delivery and completion of administrative deadlines.
• Adaptability and flexibility to respond to the changing needs of participants, program sites, and schedules.
• Commitment to fostering inclusive, welcoming, and empowering spaces for children and youth from equity-deserving communities.

Preferred Assets

• Lived experience and/or strong understanding of the experiences of low-income and racialized communities
• Valid G license and access to a vehicle
• Experience in the non-profit sector and/or knowledge of systemic issues impacting equity-deserving communities

Application Process

Please submit your application via this link. The posting will remain open until the position is filled. The application must include:

• Resume
• Statement of Interest (1 page max)

Please note that only candidates selected to move forward in the hiring process will be contacted.

Use of Artificial Intelligence in the Hiring Process

Visions of Science uses AI tools solely to support administrative workflows. AI is not used to screen, score, or reject applicants. All application evaluations and hiring decisions are conducted directly by human hiring managers.

Our Commitment to Equity & Authentic Representation

Visions of Science prioritizes facilitating power, platform, and agency to individuals who represent the ethnicities, cultures, and lived experiences of the youth and communities we partner with. We strongly encourage applications from members of equity-deserving groups historically underrepresented in STEM, including Black, Indigenous, and racialized peoples; 2SLGBTQIA+ individuals; women; persons with disabilities; and newcomers to Canada. To learn more about the perks of working at Visions of Science team, click here.

Note: International experience is valued; "Canadian experience" is not required for this role.

Accessibility & Accommodations

If you require accommodations at any stage of the application or interview process, please contact [email protected]. (Please note: Resumes sent to this email address will not be considered).

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