Project Administration Coordinator - Industrial

As a Project Administration Coordinator working in the Industrial team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources. What you will do

Administrative Management and Documentation
• Manage delivery slips and work orders in accordance with the project’s general conditions.
• Collect, validate, and organize timesheets in line with the project’s general conditions.
• Verify document coding and ensure compliance.
• Upload daily reports, work orders, delivery slips, and other relevant documents to Procore.
• Maintain up-to-date standard documents used for kickoff meetings with subcontractors.
• Update dashboards used for project administrative tracking.
• Support the project controls team.
• Contribute to the preparation of weekly and monthly reports for the client.

Procurement, Orders, and Payments
• Prepare certain purchase requests and follow up on orders.
• Support the verification of payment applications from certain subcontractors (DDP).
Site Coordination Support
• Participate in the daily organization of the Planning of the Day (POD).
• Assist with meeting planning (logistics, invitations, document preparation).
• Prepare selected meeting minutes.

Logistics, Inventory, and Visual Tracking
• Maintain inventory of office equipment and administrative supplies.
• Maintain the site cafeteria inventory.
• Produce weekly photo reports.
• Update site photos weekly in the HoloBuilder software.

This role could be for you if you have

• A college diploma in office administration, or an equivalent combination of education and industry experience.
• 3-5 years of relevant experience in a similar role.
• Comfortable using technology tools and management platforms (e.g., Procore, HoloBuilder).
• Proficient with the Microsoft Office suite.

Additional assets:
• Prior knowledge of the construction industry. • RRSP with up to 5% employer matching

• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.