Project Controls Coordinator

JOB INFORMATION

Requisition ID: [[id]]
Number of Vacancies: [[numberOpenings]]
Department: [[division]] - [[department]]
Salary Information: [[custJOAnnualizedSalary1]] - [[custJOAnnualizedSalary2]]
Pay Scale Group: [[custPayscaleGroup]]
Employment Type: [[jobGrade3]]
New or Existing Vacancy: New

Weekly Hours: [[custStandardHours]] Off Days: [[custOffDays]] Shift: [[custShift]]
Posted On: November 9, 2026
Last Day to Apply: November 22, 2026

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on ttc.ca.

Career Opportunity

Want to help deliver one of the TTC's most important strategic initiatives? Join the Renewable Energy Programs (REP) team as a Project Controls Coordinator, where you will play a critical role in supporting the delivery of a multi-billion-dollar portfolio of electrification, renewable energy, and infrastructure projects that will help power TTC's transition to a zero-emission fleet.

This role goes beyond traditional project coordination and administration. You will serve as a strategic integrator, working closely with Project Managers, Program Managers, Project Coordinators, Finance, and stakeholders across the organization to ensure projects remain aligned with approved scope, schedule, budget, quality, and governance requirements.

What You Will Do

Reporting to the Head of Renewable Energy Programs, you will provide project controls leadership and coordination across a large and complex portfolio of renewable energy, fleet electrification, charging infrastructure, energy storage, solar generation, and facility modernization projects that support TTC's transition to a net-zero fleet.

As one of only two Project Controls Coordinators supporting the portfolio, you will serve as a key interface between project teams, finance, project management, and TTC stakeholders, ensuring project controls processes are consistently applied and project performance is effectively monitored throughout the project lifecycle.

You will work closely with Senior Project Managers, Program Managers, Project Coordinators, consultants, contractors, and internal stakeholders to coordinate planning and scheduling activities, maintain cost controls, manage budgets and forecasts, monitor project performance, and support governance and reporting requirements. Through ongoing analysis and engagement with project delivery teams, you will ensure decision-makers have accurate and timely information regarding project health, risks, costs, schedules, and forecast outcomes.

A significant component of the role involves maintaining financial controls within SAP, including budget monitoring, forecasting, internal order management, cost transfers, settlements, accruals, cash flow monitoring, and variance analysis. You will help ensure financial information remains accurate and aligned with approved capital plans, project baselines, and funding commitments.

You will coordinate the development, review, and validation of project controls deliverables, including schedules, cost estimates, forecasts, cash flow projections, stage-gate documentation, performance metrics, and management reports. By reviewing project data and performance trends, you will identify budget and schedule variances, investigate root causes, recommend corrective actions, and support recovery planning to maintain project objectives.

The successful incumbent will prepare management dashboards, status reports, key performance indicators, and executive reporting materials that provide meaningful insights into project performance and support informed decision-making. You will transform complex project information into actionable recommendations for project teams and leadership.

You will also support compliance with rigorous internal governance processes and external funding requirements associated with provincial, federal, and municipal funding programs. This includes coordinating reporting requirements, maintaining data integrity across project controls systems, supporting audits and governance reviews, and helping ensure compliance with funding agreements and reporting obligations.

Given the strategic nature of TTC's electrification and renewable energy initiatives, your work will directly contribute to the successful delivery of charging infrastructure, power upgrades, energy storage systems, solar projects, and facility electrification projects that support TTC's long-term climate commitments and fleet modernization objectives.

Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

What Skills Do You Bring?

Use office technology, software and applications

Apply accounting principles and practices

Apply analytical skills

Understand and apply relevant laws and regulations

Manage projects

Demonstrate specialized expertise and knowledge in the assigned field

What Qualifications Do You Bring?

• University degree or college diploma in Engineering, Construction Management, Project Management, Business Administration, Finance, Commerce, or a related discipline, or an equivalent combination of education, training, and experience.
• Experience supporting project controls, project management, capital delivery, engineering, construction, infrastructure, renewable energy, utilities, transportation, or transit projects.
• Strong understanding of project controls principles, including scheduling, budgeting, forecasting, cost control, performance measurement, change management, and reporting.
• Experience supporting large capital programs or portfolios involving multiple concurrent projects and stakeholders.
• Demonstrated experience monitoring project budgets, forecasts, expenditures, commitments, accruals, cash flow, and project performance metrics.
• Experience preparing project controls reports, dashboards, KPIs, forecasts, variance analyses, executive reporting materials, and management updates.
• Knowledge of project lifecycles and capital project delivery methodologies from planning and design through construction, commissioning, and closeout.
• Strong analytical and problem-solving skills with the ability to identify performance trends, evaluate risks, assess impacts, and recommend corrective actions.
• Experience coordinating reviews, governance approvals, stage-gate processes, and project controls documentation.
• Excellent organizational skills with demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication, stakeholder management, and relationship-building skills with the ability to work effectively across all levels of the organization.
• Demonstrated ability to manage upward, downward, and across multidisciplinary teams and stakeholder groups, including engineering, operations, finance, legal, procurement, safety, and executive leadership.
• Proven ability to influence and drive project teams toward successful completion of project objectives without direct authority.

Technical Requirements

• Strong working knowledge of SAP, including budget monitoring, forecasting, internal order management, settlements, financial reporting, and cost controls.
• Experience with project scheduling and controls tools such as Primavera P6, Microsoft Project, or equivalent platforms.
• Advanced proficiency in Microsoft Excel, including financial analysis, forecasting, reporting, dashboards, pivot tables, and data analysis.
• Proficiency with Power BI, reporting tools, and visualization platforms for project performance reporting and KPI tracking.
• Strong knowledge of project controls reporting, governance documentation, and performance measurement techniques.

Assets

• Experience in transit, transportation, infrastructure, construction, renewable energy, utilities, electrification, or energy-related projects.
• Experience supporting major capital programs funded through federal, provincial, or municipal funding programs.
• Experience with renewable energy technologies, solar generation systems, battery energy storage systems, fleet electrification, electric vehicle charging infrastructure, or sustainability initiatives.
• Experience supporting project controls functions across large-scale infrastructure portfolios.
• Professional certifications such as:
• Project Management Professional (PMP)
• Association for the Advancement of Cost Engineering (AACE) certifications
• Certified Cost Professional (CCP)
• Planning and Scheduling Professional (PSP)

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570 or [email protected] . Any information received related to an accommodation will be addressed confidentially.

General Prohibition in Hiring Process

The TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses, or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:

• The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
• All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
• During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
• You will not disseminate or disclose to any person any interview question.

Should you breach the prohibition of AI tool use, or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.

Relatives of TTC Employees

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.