First seen by our source: 6 hours ago
Project Coordinator-Commercial Tenant Improvements
@ Totalplan Inc.
Vancouver, British Columbia
Overview
Totalplan Inc. is hiring a full-time Project Coordinator for commercial tenant improvement projects in Vancouver, supporting Project Managers from pre-construction through closeout. The role covers document control, procurement support, tendering, permits and closeout packages. Pay is CA$55,000 to CA$70,000 per year, with an in-person office location downtown.
Responsibilities:
- Track and distribute RFIs, submittals, shop drawings and change orders
- Prepare meeting minutes, transmittals and project correspondence
- Help build and update project schedules and flag deadlines
- Coordinate subtrades, suppliers, consultants and building management
- Assist with procurement, tendering and permit and inspection tracking
Requirements summary:
- 1 to 3 years of construction experience, commercial or TI preferred
- Construction-related diploma or degree, or equivalent experience
- Ability to read construction drawings and specifications
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office, especially Excel and Outlook
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: minimal |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | preferred |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | Construction Management, Architectural Technology, Civil Engineering |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Totalplan Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Pay: CA$55,000.00 - CA$70,000.00 per year
Job description:
The Role
We're looking for an organized, proactive Project Coordinator to support our Project Managers from pre-construction through closeout. You'll be the one keeping documentation moving, subtrades informed, and details from slipping through the cracks. This is a great fit for someone early in their construction career who wants real exposure to how commercial projects get built, with a clear path toward Assistant PM or PM roles.
What You'll Do
- Track and distribute RFIs, submittals, shop drawings, and change orders
- Prepare and issue meeting minutes, transmittals, and project correspondence
- Help build and update project schedules, and flag upcoming deadlines to the PM
- Coordinate with subtrades, suppliers, consultants, and building management on access, deliveries, and after-hours work
- Prepare purchase requisition/sub-contract for approval and assist with procurement of materials and services.
- Assist with tendering: sending bid packages, tracking responses, and levelling quotes
- Track permits and inspections with the City of Vancouver and other municipalities
- Maintain site safety documentation and WorkSafeBC paperwork alongside the site team
- Assemble closeout packages including deficiency lists, warranties, and O&M manuals
- Keep project files, drawings, and logs organized and current
What You Bring
- 1–3 years of experience in construction, ideally commercial or TI (strong new grads considered)
- Diploma or degree in Construction Management, Architectural Technology, Civil Engineering, or a related field, or equivalent experience
- Comfort reading construction drawings and specifications
- Strong organizational skills and attention to detail
- Clear, professional written and verbal communication
- Proficiency in Microsoft Office (Excel and Outlook especially)
- Ability to juggle multiple projects and shifting priorities
Nice to Have
- Experience with Sage 300CRE or similar construction management software
- Familiarity with Bluebeam, MS Project, or estimating tools
- Valid BC driver's licence and reliable vehicle for occasional site visits
What We Offer
- Competitive salary and extended health and dental benefits
- 3 weeks vacation days / other perks]
- Mentorship from experienced PMs and a real path to advancement
- A tight-knit team with a long local track record
- Central downtown office, close to transit
How to Apply
Send your resume and a short cover letter to [email protected] with "Project Coordinator" in the subject line. We thank all applicants; only those selected for an interview will be contacted.
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: In person
Journal
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