Posted 4 days ago
Property Tax Coordinator
@ SmartCentres REIT
Vaughan, Ontario
SIGNALS
Overview
SmartCentres REIT is hiring a Property Tax Coordinator, full-time, reporting to the Senior Property Tax Manager. The role processes property tax bills, tracks assessment notices and appeals, and supports a team of seven associates. The expected base pay range is $50,000 to $65,000.
Responsibilities:
- Review and process property tax bills for accuracy and timely payment
- Resolve issues with municipal tax and finance departments
- Prepare and maintain assessment and tax databases
- Prepare and track property tax assessment appeals
- Provide support to a team of seven associates
Requirements summary:
- One to three years of property assessment and tax experience
- Basic knowledge of property assessment and tax legislation
- University degree or college diploma required
- Certified Municipal Revenue Professional preferred
- Proficiency in Microsoft Word and Excel
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-09
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Finance & accounting |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | Certified Municipal Revenue Professional |
| Education | College diploma (required), Bachelor’s degree (required) |
| Fields of study | Public Administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
SmartCentres REIT
| Field | Value |
|---|---|
| Open jobs on Jobsy | 3 |
Job description
Job Title: Property Tax Coordinator
Reports To: Senior Property Tax Manager
Department: Property Tax
Responsibilities
The Property Tax Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Property Tax Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Property Tax Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Property Tax Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.
The expected base pay range is: $50,000 - $65,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.
Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.
The role posted is for an existing, active vacancy.
We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.
Reports To: Senior Property Tax Manager
Department: Property Tax
Responsibilities
- Review and process property tax bills for payment and accuracy in a timely manner
- Resolve issues with municipal tax & finance departments and collect additional back up and/or additional information on charges.
- Track tax bill due dates to ensure no missing bills
- Follow up diligently with Accounts Payable to ensure that tax payment cheques are received on time for mailing to meet due dates
- Prepare and maintain property tax department assessment and tax databases
- Notify Property Tax Associates when assessment notices received
- Review notices for accuracy of information (company name, address, roll number, acreage)
- Request assessment related information from all provinces;
- Update Assessment Database and portfolio list to reflect any sales/severances/consolidations
- Prepare tax department assessment appeal applications; follow up on payments of appeal fees
- Update and maintain assessment appeals database;
- Upload appeal related documents and correspondence to Sharepoint
- Track and follow up on outstanding assessment appeal refunds and decisions; notify associates and request tax calculations
- Provide tax department and consultants with weekly calendar of due dates for tax appeals, hearings, etc.;
- Prepare purchase orders for consultants and lawyers through Yardi
- Respond to tenant tax queries and inter-company requests.
- Assist with special projects and reporting;
- Organize in person meetings and take minutes
- Obtain necessary approvals for the team
- Provide support to a team of seven associates
- Pick up and sort mail
- Perform special assignments as required
- Certified Municipal Revenue Professional (preferred);
- University Degree or College Diploma required;
- Public Administration Diploma (preferred).
- 1 – 3 years’ experience in Property Assessment and Tax as applied to real estate development, property and asset management;
- Basic knowledge of property assessment and tax legislation;
- Capacity to work under pressure and meet tight deadlines;
- Experienced using Microsoft Office (Word and Excel);
- Self-motivated and challenge oriented;
- Able to manage changing priorities;
- Ability to implement creative solutions for department administrative functions – i.e. process improvement design so that high-volume functions are performed in an efficient, time-saving manner without sacrificing accuracy;
- Exposure to accounting preferred;
- Good oral and written communication skills with the ability to effectively communicate across all levels within the organization;
- Attention to inter-company processes;
- A proven “Team Player”;
- Strong organization skills, with excellent technical, research and analytical skills;
- Dynamic and action orientated;
The Property Tax Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Property Tax Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Property Tax Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Property Tax Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.
The expected base pay range is: $50,000 - $65,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.
Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.
The role posted is for an existing, active vacancy.
We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.
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