Proposal Specialist

Permanent Position – Hybrid

The Proposals Specialist is responsible for delivering high-quality proposals, pitches and presentations that support the Firm’s client and growth objectives. Working closely with lawyers and Business Development professionals, the role provides hands-on support throughout the proposal process, from initial assessment, response planning, pricing approach through drafting, production and final delivery.

The role ensures proposal materials are compelling, client-focused, accurate, consistent with the Firm’s brand and responsive to client requirements. The position also contributes to the ongoing improvement of proposal tools, content, resources and processes. This position reports to the Supervisor, Proposals.

Primary Responsibilities:

• Content Excellence:
• Lead and coordinate the preparation of RFx (Requests for Proposals, Requests for Information, pitches and presentations) for qualified opportunities.
• Facilitate the application of the Firm’s Opportunity Assessment Process, providing guidance regarding opportunity qualification and pursuit strategy.
• RFx Writing:
• Work closely with lawyers and other business departments (BD, Client Insights) to develop persuasive, client-focused content that clearly communicates the Firm’s experience, capabilities and value proposition.
• Work with the Pricing team to identify and develop relevant alternative fee arrangements in compliance with firm policies. Draft, edit and tailor firm descriptions, lawyer biographies, experience descriptions and other supporting materials.
• Quality Assurance:
• Review proposal materials for quality, accuracy, consistency, tone, branding and responsiveness to client requirements to ensure deliverables meet Firm standards.
• Knowledge Management:
• Maintain and leverage previous proposals, pitch materials, templates, precedents and other resources.
• Share best practices and support knowledge-sharing across the Pursuit and Business Development team.
• Innovation and Efficiency:
• Work with the Supervisor, Proposals to identify and recommend opportunities to improve proposal processes, templates, resources, tools and workflows to strengthen quality and efficiency.
• Leverage AI-enabled tools, ensuring compliance with Firm policies, client requirements and confidentiality obligations.
• Feedback and reporting:
• Log opportunities and outcomes, following up with lawyers to understand wins/losses and report on RFx outcomes quarterly.
• Work with the Senior Director, Pursuits on proposal debriefs to understand outcomes and inform continuous improvement efforts.

Required Knowledge and Experience:

• Post-secondary education in Marketing, Communications or a related field.
• A minimum of three years experience working on proposals is required.
• Experience working in a legal or other professional services firm is strongly preferred.
• An equivalent combination of education, training and experience is acceptable.
• Strong understanding of proposal, pitch, RFP and RFI development processes.
• Knowledge of professional services marketing and business development practices.
• Proficiency with Microsoft Office programs, including Copilot, Outlook, Excel, PowerPoint and Word.
• Experience with CRM and content management systems

Pay Range

$85,000 to $95,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.