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Records Management and Administrative Assistant
@ Town of Parry Sound
Parry Sound, Ontario
SIGNALS
Overview
The Town of Parry Sound is hiring a full-time, on-site Records Management and Administrative Assistant in Parry Sound, Ontario. The role organizes and maintains physical and electronic municipal records under policy and legislative requirements, and provides general administrative support including reception, scheduling and meeting minutes.
Responsibilities:
- Organize, maintain and update physical and electronic records
- File and retrieve documents
- Prepare correspondence, agendas and minutes
- Assist with records retention, archiving and disposal
- Provide reception, phone and email support
Requirements summary:
- Administrative and clerical experience, including executive assistance
- Strong written and verbal communication
- Knowledge of records management and privacy requirements
- Proficiency with word processing, spreadsheets and document management systems
- Relevant education in office administration or records management
- Municipal or public administration experience an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-12
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Office administration, Records management |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Town of Parry Sound
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Job description
Company Description The Town of Parry Sound is a growing municipality located on Georgian Bay’s renowned 30,000 Islands, approximately two hours north of Toronto and two hours south of Sudbury. The community offers strong arts, culture, heritage, recreation, healthcare, shopping, and entertainment amenities, including the Charles W. Stockey Centre for the Performing Arts and the Bobby Orr Hall of Fame. Parry Sound is experiencing significant development to support a growing population and encourages economic opportunities across multiple industries. Guided by its vision as “The Jewel of Georgian Bay,” the Town is committed to opportunity, growth, and healthy living, and follows the values of Collaboration, Honesty, Accountability, Respect, and Transparency. It is a community-focused workplace that listens to residents and collaborates with regional partners to deliver excellent municipal services.
Role Description The Records Management and Administrative Assistant is a full-time, on-site role based in Parry Sound, ON. This role supports effective records management by organizing, maintaining, and updating physical and electronic records in accordance with municipal policies and legislative requirements. Day-to-day responsibilities include filing and retrieving documents, preparing correspondence, maintaining databases and record inventories, and assisting with records retention, archiving, and disposal processes. The position also provides general administrative support such as scheduling, reception duties, handling phone and email inquiries, and preparing meeting agendas and minutes. The role requires close collaboration with municipal staff and departments to ensure accurate information management and efficient office operations.
Qualifications
Role Description The Records Management and Administrative Assistant is a full-time, on-site role based in Parry Sound, ON. This role supports effective records management by organizing, maintaining, and updating physical and electronic records in accordance with municipal policies and legislative requirements. Day-to-day responsibilities include filing and retrieving documents, preparing correspondence, maintaining databases and record inventories, and assisting with records retention, archiving, and disposal processes. The position also provides general administrative support such as scheduling, reception duties, handling phone and email inquiries, and preparing meeting agendas and minutes. The role requires close collaboration with municipal staff and departments to ensure accurate information management and efficient office operations.
Qualifications
- Strong administrative assistance skills, including organizing documents, managing schedules, and supporting office operations.
- Professional phone etiquette and customer service skills, with the ability to handle inquiries and direct calls effectively.
- Clear and respectful communication skills, both written and verbal, for interacting with staff, residents, and external partners.
- Experience with executive administrative assistance, including preparing reports, meeting materials, and confidential correspondence.
- Clerical skills such as filing, data entry, record indexing, and maintaining accurate databases and logs.
- Knowledge of records management principles, retention schedules, and privacy/confidentiality requirements in a public sector setting.
- Proficiency with office software (e.g., word processing, spreadsheets, email, document management systems).
- Ability to prioritize tasks, meet deadlines, and work both independently and as part of a team in a municipal environment.
- Relevant education or training in office administration, records management, or a related field; experience in municipal or public administration is an asset.
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