Posted 24 days ago
Records Support Clerk
@ District of Saanich
Saanich, British Columbia
Overview
The District of Saanich is hiring up to five casual Records Support Clerks for its Saanich Police Department Administration Division. The work covers police reports, records systems, switchboard, data entry and public inquiries in a 24/7 continuous operations environment. Candidates need Grade 12 with office administration courses, one year of office experience, and a typing speed of 55 words per minute, plus an enhanced reliability clearance including polygraph.
Responsibilities:
- Process police reports and property information
- Maintain police and court documents
- Perform switchboard, word processing and data entry
- Respond to public inquiries
- Work varying shifts in 24/7 operations
Requirements summary:
- Grade 12 with office administration courses
- One year office or business administration experience
- Microsoft Office proficiency
- 55 words per minute keyboarding
- Enhanced reliability clearance with polygraph
Tools & skills
Source and dates
Source type not verified · saanich
- Employer posting date
- 2026-10-13
- First seen by our source
- 2026-11-05
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Schedule | day, evening, holidays, weekends, overnight |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required) |
| Fields of study | Office administration |
| Security clearance | Enhanced reliability |
Summary and details written by AI from the posting; the employer’s posting is the authority.
District of Saanich
| Field | Value |
|---|---|
| Open jobs on Jobsy | 19 |
The District of Saanich provides a wide range of public services to the community. Within the Saanich Police Department, accurate, secure and timely records administration supports effective police operations and responsive service to the public.
The Saanich Police Department is seeking up to five casual Records Support Clerks to join the Administration Division. Working in a continuous operations environment that provides 24/7 coverage, Records Support Clerks provide essential clerical and records support while maintaining a high level of accuracy, confidentiality and security of information.
Reporting to the Records Supervisor, the Records Support Clerk performs a variety of clerical and records functions, including switchboard operation, word processing, computerized data entry, transcription, filing and file maintenance. The role processes police reports and related property information, performs first-level data quality review, maintains police and court documents, and works with police records systems including RMS, CPIC and JUSTIN. The position also responds to public inquiries, supports information flow across shift rotations, and applies established legislation, policies and procedures in a highly confidential environment.
Requirements include Grade 12, including courses related to office administration; one year of experience in office or business administration, with some related experience in a police environment; proficiency in Microsoft Office Suite; proven accuracy in grammar, punctuation, spelling, proofreading, validation and data entry; and a keyboarding speed of 55 words per minute. Applicants must provide proof of typing speed from a recognized educational institution or hiring agency. An equivalent combination of education and experience may be considered. Candidates must pass and maintain the required enhanced reliability security clearance, including polygraph.
The successful candidates will work varying shifts in a 24/7 continuous operations environment, which may include weekdays, weekends, nights and statutory holidays. As a component of the selection process, testing will be conducted. Although we thank all applicants for applying, only those under consideration will be contacted.
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